Scheduling Coordinator

Job Title: Scheduling Coordinator Location: West Sacramento CA, 95605 Shift: 7:00 AM- 3:30 PM Employment Type: 6 Months Contract on W2 (With possible extension) Summary: You will be responsible for prescreening and reviewing preliminary orders to identify and resolve any issues that could impact scheduling. Works proactively to remove barriers that may delay project timelines. Serves as a central liaison between account managers, branch teams, and sales staff to ensure all required procedures are followed and workflow deadlines are consistently met. Responsibilities: Generates proposals for code compliance and state work. Coordinates work with branch service superintendent, repair manager and service technician. Communicate with customers on the items to be completed by customer and what items the Company will complete. Process all preliminary orders as they are sent. Ensures mechanics have copies of preliminary orders; send letters and proposals (if needed) to the customer. Keep records of the progress of the work to be completed. Send letters of compliance to the State and to the customer when the Company’s portion of the work is completed. Files when completed. Research and respond to all inquiries regarding permits, preliminary orders, and testing. Works with Regional repair coordinators; provides completed booking packages. Pulls permits and schedules vendors (drilling, cab, phones, etc.). Follow up with customer prior to billing to verify completed work, billing address, etc. Performs other duties as assigned. Qualifications: Three to six months’ related experience and/or training. Previous elevator experience, preferred. System database knowledge, preferred. Strong customer service experience and abilities are required. Effective verbal and written communication skills are required. Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint, and Outlook) is required. Must be organized and detail-oriented to manage multiple tasks. Education Preferred: High school diploma or equivalent preferred.

Created: 2026-03-04