Booking & Purchasing Coordinator

Booking And Purchasing Project Coordinator We deliver quality. We strive for excellence. We build enduring beauty. At Pella Windows & Doors of North Texas, we're not just installing windows and doors we're changing the face of North Texas for generations to come. As a premium brand built on craftsmanship and trust, we've been named one of the Best Places to Work in DFW for two years running and it shows in everything we do. Our culture is rooted in excellence, integrity, and teamwork. Our products live in homes for 100+ years, and we believe the enduring beauty of our work begins with our people. Position Summary: The Booking & Purchasing Project Coordinator plays a critical role in ensuring the successful execution of residential replacement projects from the point of sale through installation. This individual supports the Sales Support and Operations teams by verifying payment, reviewing orders, purchasing products, coordinating third-party items, and organizing project timelines and details. This is an on-site, highly collaborative role that requires excellent attention to detail, project coordination skills, and a proactive approach to customer service. Key Responsibilities: Project & Order Coordination Review customer orders to ensure accuracy with project scope and proposal. Adjust and process orders in alignment with manufacturer and third-party specifications. Manage the purchase of windows, doors, and related accessories from Pella and approved vendors. Organize project documentation and track all job-specific information. Coordinate project scheduling with internal teams and external partners. Purchasing & Vendor Communication Purchase products from 3rd party vendors as needed for project completion. Verify and adjust external purchase orders for accuracy and delivery timelines. Track order status and follow up with vendors to avoid delays or product issues. Reconcile purchasing documentation and ensure timely, accurate records. Customer & Installer Support Confirm payment receipt and communicate readiness for install. Collaborate with installers to ensure job readiness, correct materials, and delivery alignment. Respond promptly to questions or issues from internal teams, subcontractors, or customers. Support smooth execution of each project while maintaining a high level of customer satisfaction. Qualifications & Skills: Required: 12 years of experience in project coordination, preferably in construction, remodeling, or home improvement. Strong organizational skills with attention to detail and deadlines. Ability to manage multiple projects and shifting priorities. Excellent written and verbal communication skills. Confidence using Microsoft Office (Excel, Outlook) and CRM/ERP platforms. Self-motivated, adaptable, and solutions-oriented. Preferred: Experience with Pella systems (NextGen, OMS) or similar ERP platforms. Knowledge of building materials, window/door products, or construction terminology. Why Join Pella North Texas? Team Atmosphere: Collaborative, respectful, and mission-driven environment. Growth Opportunity: Real career paths and development support. Benefits Start Fast: Medical/Dental/Vision coverage starting first of the month after 30 days. Affordable Premiums: Generous company contributions to health plans. 401(k) Match: Immediate eligibility no vesting period. Work-Life Balance: Business-casual setting with meaningful, engaging work. Award-Winning Culture: Recognized by the Dallas Business Journal as one of the Best Places to Work. Core Competencies: Detail Orientation Time Management Communication & Collaboration Accountability Customer Service Mindset Problem Solving

Created: 2026-03-04