Administrative Assistant - Police

Job Title This position is responsible for assisting the Police Department in various administrative functions including document preparation, records management, purchasing, budget preparation, and project/event planning/coordination. The position also may require providing support to various boards and commissions. Primary Job Duties Primary Job Duties: (Essential functions are identified by an) Establishes and maintains accurate, current and complete department records and ensures recordkeeping compliance with relevant regulationsServes as Secretary to assigned boards and commissionsAssists in preparation of department budgetsResponds to public records requests as assignedComposes, types, proofreads and edits correspondence, reports, memoranda, minutes and other materials as needed to ensure accuracy and completionAssists in preparing agendas/correspondence/materials/minutes and maintains files for assigned committees/commissionsAssists in preparing memos, ordinances and corresponding documents for City Council meetingsCoordinates department personnel functions such as payroll processing and personnel recordkeepingProcesses routine forms for payroll, requisitions, and purchase orders for departmentMaintains office supply inventory and office equipment contractsGreets office visitors and provides customer service as neededPerforms routine office procedures including processing mail, photocopying, faxing, distributing documents Performs other duties as may be assigned or required Minimum Qualifications Requires a high school diploma or GED, and at least two (2) years of previous experience in a similar position, or an equivalent combination of education and experience which provides the skills and abilities necessary to perform the job. Valid state of Ohio driver's license. Required Knowledge, Skills & Abilities Knowledge of City of Oberlin policies/procedures Knowledge of local, state and federal government practices and procedures including public sector procurement, contract administration, recordkeeping and reporting Knowledge of Ohio Public Records Laws and related regulations regarding records retention and destruction Knowledge of procedures regarding various committees and commissions Ability to plan, organize and coordinate details of projects and programs Ability to establish and maintain effective working relationships with supervisor, co-workers, other City employees and members of the public Ability to perform routine office procedures including typing, filing, answering telephones, copying, faxing, business writing and provide effective customer service Ability to operate computer software to perform word processing, spreadsheet, database management and power point presentations Ability to research problems, collect and organize information and prepare summary reports of data and other information Ability to multi-task and perform with evolving priorities Ability to communicate effectively in both verbal and written forms Ability to demonstrate initiative in work environment Ability to troubleshoot routine equipment and software problems and determine when external support is required Ability to establish and maintain accurate and current records Ability to maintain confidentiality and handle sensitive issues with discretion and sound judgment

Created: 2026-03-04