Administrative Assistant- EL Department

Position Type: Secretarial/Clerical/Secretary - 12-Months Date Posted: 2/2/2026 Location: District-Wide ALL Locations Administrative Assistant- English Language Learners Department Group A- Bilingual Required Job Description The administrative assistant of the English Language Learners Department provides essential clerical, communicative, and administrative support for multilingual education programs. Administrative Duties Understand and supports non-English speaking families with the registration process when needed. Maintains student records and attendance as required for EL compliance. Provides administrative support during the summer for all Title III summer programs K - 12. Orders/organizes supplies for office and/or department. Compiles files and reports as needed. Monitors spending in regard to department-related accounts. Performs any accounting task pertinent to office operation including but not limited to: creating POs, placing orders, submitting invoices to Accounts Payable, collecting time sheets for part-time employees and submitting to payroll office, etc. Maintains account balances. Inputs required EL data on the state-data page in our SIMs for accurate state reporting. Provide administrative support during the summer for summer registrations and language assessments. Organizational Skills Maintains schedules and makes arrangements for meetings, conferences, and interview Sorts and distributes interoffice and other mail as needed Ensures orderly and efficient office operations and ensures workspaces are properly maintained in office space as needed Demonstrates a solid understanding of Google services as well as other technology-related skills and platforms appropriate to department needs. Oversees districtwide requests for translation and interpretation. Maintains the calendar for the in-house interpreters and all meetings with outside interpretation services. Maintaining all documents (translations) and arranging all meetings during school, after hours meetings, report card conferences and district meetings. Maintains proper filing system Salary based on the Medford Educational Secrateries Contract -Administrative Assistant II $29.27-$31.90 per hour Collective Bargaining Agreement can be found at:

Created: 2026-03-04