Executive Assistant

The Executive Assistant provides high-level, strategic administrative and operational support to the North America executive leadership team, with primary focus on providing executive effectiveness, coordination and communication. This role serves as a trusted partner to senior leaders, proactively managing priorities, facilitating decision-making, and ensuring alignment across leadership initiatives. A smaller portion of the role supports essential office operations to maintain a professional and efficient work environment in the Buford, GA office. JOB RESPONSIBILITIES:Executive Leadership Support (Primary Focus) Provides comprehensive, high-level administrative and organizational support to the President and North American executive leadership team, enabling leaders to focus on strategic priorities. Serves as a trusted liaison between executive leadership and internal teams, customers, vendors, and external partners, representing leadership with professionalism and discretion. Manages highly confidential and sensitive information with exceptional judgment, maintaining strict confidentiality at all times. Oversees executive communications by reviewing, prioritizing, researching, and responding to correspondence on behalf of leadership, as appropriate. Prepares, edits, and coordinates executive-level materials including presentations, reports, briefing documents, and leadership communications. Proactively supports leadership initiatives by tracking action items, deadlines, and follow-ups across executive projects and meetings. Maintains executive records, historical documentation, and confidential files to ensure continuity and institutional knowledge. Calendar, Meeting & Travel Coordination Manages complex, multi-executive calendars, including scheduling meetings, appointments, and events; proactively identifies and resolves scheduling conflicts across multiple executives to ensure alignment. Coordinates key meetings-particularly during transition periods, including agenda preparation, reserving meeting spaces (on-site and off-site), coordinating attendees, capturing notes and action items, and distributing meeting summaries. Coordinates domestic and international travel arrangements, ensuring alignment of schedules when multiple executives require coordinated arrival times, transportation, or ride-sharing logistics. Serves as a central point of contact for meeting logistics, ensuring meetings are well-organized, productive, and follow-up on action items. Office, Facilities & Operations Support Oversees office supply procurement and inventory management to ensure operational readiness. Coordinates facilities-related needs, working with internal teams and external vendors to address office space, equipment, and maintenance requirements. Maintains efficient workflow by evaluating administrative processes and recommending improvements to increase effectiveness and efficiency. Supports office operations by sorting, distributing, filing, and archiving incoming correspondence and mail. Records, Compliance & Systems Management Maintains organized filing, document management, and retrieval systems for executive records and historical reference. Manages legal and confidential document archives, including agreements, NDAs, and related materials. Ensures continuity by documenting actions, decisions, irregularities, and ongoing needs. Contributes to overall team success by supporting related projects and tasks as required. RequirementsBachelor's degree in business, communications, or a related field. Minimum of five (5) years of professional experience in an executive assistant or high-level administrative role. Exceptional verbal, written, interpersonal, analytical, organizational, and time-management skills. Highly responsible, dependable, detail-oriented, and professional with strong judgment and discretion, maintaining confidentiality at all times. Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and other relevant business applications.

Created: 2026-03-04