Senior Account Clerk, District Office - Maintenance & ...

Job Summary Job Purpose Statement/s: The job of "Senior Account Clerk" is done for the purpose/s of performing routine to responsible clerical accounting functions in support of specialized programs and fiscal services; act as resources regarding assigned areas and must demonstrate accuracy, attention to detail and independent judgment and problem-solving skills to be exercised in relation to specific assigned areas; perform responsible clerical accounting functions at a journey level. Job Description / Essential Elements: Job Purpose Statement/s: The job of "Senior Account Clerk" is done for the purpose/s of performing routine to responsible clerical accounting functions in support of specialized programs and fiscal services; act as resource regarding assigned areas and must demonstrate accuracy, attention to detail and independent judgment and problem-solving skills to be exercised in relation to specific assigned areas; perform responsible clerical accounting functions at a journey level. Essential Job Functions: • Maintains financial records and processes documents involved in financial/special reporting transactions including payroll, purchasing and accounts payable; assigning codes, verifying proper authorization, auditing extensions and batching or sorting as necessary. • Posts to general ledger accounts as assigned. • Assists in making financial and statistical reports of records and accounts maintained and for tasks as assigned. • Computes, verifies, balances and adjusts accounts, records and data requiring independent judgment abased on established procedures and policies. • Maintains and reconciles check register • Processes invoices and contracts for payment; audits extensions, verifies receipt and/or completion, assigns correct account codes, enters information into computer. • Maintains revolving cash account; receives requests, checks for proper authorization, account coding and accuracy of extensions; writes check(s), obtains proper signatures and routes checks. • Organizes, prepares and maintains payroll record information including voluntary deduction authorizations, insurance enrollments, stipends, sick leave balances, vacation hours, etc. • Processes time sheets; codes and enters data for processing. • Monitors dates to assure required actions are completed in a timely manner. • Processes purchase orders; verifies authorization, account coding and available funds; encumbers funds; sorts, distributes and files forms. • Prepares deposits for appropriate accounts including food services and builders fees. • Verifies accuracy of computer generated reports; adjusts/corrects information as needed. • Sorts and distributes warrants. • Operates computer terminal to generate lists, update records, monitor expenditures, respond to requests, etc. • Researches problem areas, questions areas of concern; tracing payments, credits, invoices; contacting vendors, suppliers, contracting agencies and/or employees as necessary to reconcile discrepancies. • Obtains and provides financial data for County Office and District departments as assigned. • Performs a variety of clerical duties including filing, typing and processing to complete assigned duties. Other Job Functions: • Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities. • Experience Required: Two (2) years experience in financial record keeping work, preferably within a school district. • Skills, Knowledge and/or Abilities Required: Skills: Typing/keyboarding at 30 words per minute; operate standard office equipment including use of computer applications, use English in both written and verbal form, use correct spelling, grammar and punctuation, perform basic arithmetic calculations. Knowledge of standard accounting requirements. Purposes, methods and practices of financial recordkeeping; general accounting and bookkeeping principles and procedures related to assigned areas of responsibility. Abilities to sit for prolonged periods, work under minimal supervision accurately and with attention to detail; understand and carry out oral and written instructions. Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity/visual accommodation. Learn appropriate rules, regulations and technical procedures used in assigned areas of specialization. • Education Required: High School diploma or equivalent. • Licenses, Certifications, Bonding, and/or Testing Required: Criminal Justice Fingerprint Clearance, negative pre-employment drug screen test and negative TB test results. Successful completion of District Proficiency Test. Possession of valid California Driver's License. Requirements / QualificationsComments and Other Information MINIMUM QUALIFICATIONS: Job Requirements - Qualifications: Experience Required: Two (2) years experience in financial record keeping work, preferably within a school district. Skills, Knowledge and/or Abilities Required: Skills: Typing/keyboarding at 30 words per minute; operate standard office equipment including use of computer applications, use English in both written and verbal form, use correct spelling, grammar and punctuation, perform basic arithmetic calculations. Knowledge of standard accounting requirements. Purposes, methods and practices of financial recordkeeping; general accounting and bookkeeping principles and procedures related to assigned areas of responsibility. Abilities to sit for prolonged periods, work under minimal supervision accurately and with attention to detail; understand and carry out oral and written instructions. Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity/visual accommodation. Learn appropriate rules, regulations and technical procedures used in assigned areas of specialization. Education Required: High School diploma or equivalent. Licenses, Certifications, Bonding, and/or Testing Required: Criminal Justice Fingerprint Clearance, negative pre-employment drug screen test and negative TB test results. Successful completion of District Proficiency Test. CURRENT CSEA EMPLOYEES are subject to the Article 13 Language Change when applying for positions posted after October 11, 2024. • A unit member seeking a voluntary lateral transfer (posting is for the same job title you currently hold) must be a permanent employee for at least two years prior to the date of the posted vacancy. • Unit members granted a voluntary lateral transfer shall wait one year from the date of transfer before applying for another voluntary lateral transfer (posting is for the same job title you currently hold). • Unit members currently serving a probationary period (including a promotional probationary period) shall not be eligible for a voluntary lateral transfer (same job title as posting) • If three or more eligible unit members apply within this posting, with the same job title as the posting, all other candidates shall be excluded from the interview process. • Voluntary lateral transfers may be denied based on poor job performance as evidenced by an overall "Needs to Improve" or "Unsatisfactory" rating on the most recent performance evaluation, two or more "N"s and/or one or more "U"s on the most recent evaluation, unjustified excessive absenteeism (without an approved leave per Article 10). Leave entitlement usage shall be prorated to the date of the job posting, and/or disciplinary actions with 1 year prior to the date of the posted vacancy. NOTE: When fewer than three eligible lateral transfer (same job title as on posting) applications are submitted, interview priority will be given to current employees in the same job family of the posted vacancy. Offer of employment conditional pending pre-employment physical, fingerprints and negative drug screen, and TB test Bargaining Unit Position

Created: 2026-03-04