Purchasing Administrator

Purchasing Administrator The Purchasing Administrator provides essential clerical and operational support to the procurement team. This role ensures the accurate and timely purchase of goods and services, maintains organized purchasing records, and supports clear communication between internal stakeholders and external suppliers. Key Responsibilities: Create and manage purchase orders for direct and indirect materials, ensuring accurate pricing, specifications, and delivery terms. Track orders and shipments, following up with suppliers to confirm status and resolve changes or delays. Coordinate with Warehouse and Logistics teams to verify receipt of goods and alignment with purchase orders. Review and reconcile purchase orders, delivery documentation, and vendor invoices; support resolution of discrepancies with Purchasing and Accounts Payable. Maintain purchasing records, supplier files, and related documentation. Serve as a primary administrative contact for suppliers, responding to inquiries related to orders, deliveries, and payments. Assist with vendor research, quote requests, reporting, and general purchasing support. Other duties as assigned. What Makes You a Great Fit: High school diploma or GED required; Associate's degree in Business Administration, Supply Chain, or related field preferred. 13 years of experience in purchasing, procurement, administrative, logistics, or supply chain support roles. Proficient in Microsoft Excel and the MS Office Suite, with experience managing purchasing data and documentation. Working knowledge of ERP systems supporting purchasing, inventory, or financial processes. Detail-oriented, organized, and able to manage multiple priorities while meeting deadlines. Strong communication skills to effectively work with internal teams and external suppliers. Able to independently resolve routine purchasing issues, including shipment delays or invoice discrepancies. Basic coordination or negotiation skills related to pricing, delivery timelines, and order changes. Benefits, Acme Style: Competitive compensation. Opportunity to choose the medical plan that works best for your family. Flexible spending accounts (Medical + Dependent Care). Health Savings Account option with quarterly employer contributions. 401(k). Dental Insurance. Vision Insurance. Company Sponsored Group Term Life. Voluntary Life Insurance options for you and your dependents. Paid time off including company and floating holidays. Tuition Reimbursement. Paid Parental Leave. CASH employee referral program. Compensation Range: $26.00 - $30.00/hr. Workspace Environment: Sitting at a computer working at a desk for prolonged periods of time. Acme Smoked Fish is a seafood processor, purveyor, distributor and more, built on a foundation of quality, innovation, long lasting relationships, passion, and positive stewardship to our seafood communities. As the largest specialty smoked seafood company in the United States, we stand committed to providing the very best smoked seafood delicacies to our customers, near and far, and take great pride in being at the forefront of the seafood sustainability movement. Our authenticity has transcended from generation to generation and we pursue excellence in everything we produce and everyone we employ. We stand committed to our values and our culture, providing us the opportunity to serve our friends and neighbors. Acme manufactures and distributes its products in the U.S. under four core brands (Acme, Blue Hill Bay, Ruby Bay, and Spence) and private labels through leading retail and food service institutions. The company operates manufacturing sites in New York, North Carolina, Florida, Massachusetts, South America and Europe. Acme Smoked Fish Corporation is committed to creating a diverse and inclusive workplace that fosters respect, collaboration, and innovation. We value the contributions of every employee and expect them to uphold the highest standards of ethical conduct and professional integrity. We are an equal opportunity employer. We do not tolerate or practice any form of discrimination, harassment, or misconduct based on race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, veteran status, or any other protected characteristic. We comply with all applicable laws and regulations regarding labor rights, human rights, environmental protection, and data privacy.

Created: 2026-03-04