Administrative Assistant 3

Salary: $4,632.00 - $6,200.00 Monthly Location : Snohomish County - Monroe, WA Job Type: Full Time - Permanent Job Number: 2026-01632 Department: Dept. of Corrections Division: Prisons - MCC Opening Date: 02/25/2026 Closing Date: 3/6/2026 11:59 PM Pacific Description Please Note: COVID Vaccine requirement for DOC employment is NO LONGER REQUIRED Administrative Assistant 3 (AA3)Monroe Correctional Complex FULL TIME - Permanent The Department of Corrections is seeking an energetic and highly qualified individual for the position of Administrative Assistant 3 at Monroe Correctional Complex (MCC). This position is the primary contact and provides administrative support to the Associate Superintendent. The Monroe Correctional Complex (MCC) is comprised of five units: Washington State Reformatory Unit (WSRU), Twin Rivers Unit (TRU), Minimum Security Unit (MSU), Special Offenders Unit (SOU), and the Intensive Management Unit (IMU). In all, MCC houses approximately 1,700 offenders and employs approximately 1,200 staff. Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society. The Department of Corrections (DOC), as a partner in the criminal justice system, enhances public safety, administers criminal sanctions and programs in accordance with the law and provides leadership for the future of corrections in Washington State. Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society. Duties This position serves as the primary assistant to the Associate Superintendent of MSU/TRU Administrative Assistant 3 provides a wide range of highly confidential and complex administrative tasks. You will exercise independent judgment and maintain confidentiality as you coordinate the area's administrative activities in relation to the established goals and mission while placing an emphasis on process improvements. Duties include but are not limited to; This position represents the Associate Superintendent's goals/interests and provides interpretation and/or explanation of DOC/MCC policies and viewpoints. Gathers information, organizes and composes confidential and routine letters, memos and correspondence from verbal direction or dictated notes for approval/signature of the Associate Superintendent. Provides confidential administrative, secretarial support, and office management functions to the Associate Superintendent of Operations. Prioritizes, coordinates, and monitors complex work assignments or projects assigned to the executive team. Engages in staff and Incarcerated Individual programs Manages KIOSK boxes, responds to KIOSK timely and appropriately Provides public relations for staff, visitors, offender families, and the public. Schedules appointments/meetings and maintains calendar and conference rooms. Uses intermediate skills in computer programs including MS Word, Excel, PowerPoint, and all applicable DOC programs. Participates in facility-wide committees and screens all incoming calls and visitors and redirects callers to the appropriate area Responsible for leaving grounds to obtain various supplies/Items as needed Assigns, processes and prepares reports for I/I property loss claims. Attends events on behalf of the Associate Superintendent Responsible for breaking down complex information and transferring to a format that is easily understood when used as a guide during stressful incidents. Qualifications QualificationsRequired Qualifications: High school diploma or equivalent G.E.D. Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work. Have strong organization skills and the ability to prioritize work and work independently. Ability to maintain strict confidentiality and meet deadlines in stressful situations. Must be able to type 50 words per minute. Strong written and verbal communication skills at all levels. Skilled in English grammar, punctuation, and use of vocabulary. Computer proficiency/knowledge to include but not limited to Word, Outlook, Excel and PowerPoint. Must effectively work in a team environment. Professional representation of Executive Leadership at all times. Must be willing to work in an adult, male correctional environment. Proficient in composing, sending and replying to electronic mail in a professional manner NOTE: Formal education may substitute year-for-year of experience. In addition to the above, this position requires: Ability to - Write clearly, factually, and concisely. Analyze and interpret data, weigh the risks, and make decisions or recommendations to address staff and offender needs. Identify and address offender behavior/needs. Organize and prioritize work. Apply conflict resolution skills. Preferred/Desired Qualifications: Able to manage a high volume of complex tasks simultaneously Able to Prioritize and manage work in a timely manner Observation - Observes and strategizes personal action based on environmental conditions and human behavior. Technology - Learns and utilizes computer-based applications in the performance of job duties. Stress Tolerance - Remains calm and rational while handling difficult situations including, but not limited to, volatile, threatening, or other crisis/emergency situations. Expertly intervenes in response to threats. Professional Standards - Knows and applies relevant law, policy, procedure, and practice. Adheres to established productivity standards and timelines. Identifies own training needs and proactively seeks training opportunities.Adaptability - Incorporates new information into an existing framework of understanding.Accepts change and supports the Agency through changes in law, policy, and procedure. All staff entering into employment with the Department of Corrections must possess the following values at the time of hire: Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions. Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other. People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all. Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort. Supporting people's success: Corrections is committed to our community - understanding individuals, instilling hope, embracing change, and providing opportunities. Supplemental Information For additional information about the agency, please visit Supplemental InformationVision: Working together for safer communities. Mission: Improving public safety by positively changing lives. Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington. Our Core Values: Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions. Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other. People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all. Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort. Supporting people's success: Corrections is committed to our community - understanding individuals, instilling hope, embracing change, and providing opportunities. ANTI-RACISM COMMITMENT: The Washington State Department of Corrections recognizes both the historic and systemic disparities that exist within the incarceration system. Our agency is committed to ensuring a work environment which is free of prejudice, discrimination, or antagonism against a person or people on the basis of their membership to a particular racial or ethnic group. We emphasize our condemnation of visible and invisible discrimination and racism in all of its forms, whether conscious or unconscious. Our agency believes that critical reflection, concrete actions, and sweeping accountability are the building blocks for institutional change and civil progress. We pledge to correct our own institutional practices which perpetuate a culture of privilege, bias, and discrimination for our employees, our incarcerated population, and our community. DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability. IMPORTANT NOTES:REQUIRED Please include a RESUME, COVER LETTER and a minimum of THREE (3) PROFESSIONAL REFERENCES with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. Failure to provide this information may result in your application not being considered for this position Please note: Phone number AND email address are required for all professional references.A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply. We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration. Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date ofhire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results. The DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment. DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit What We Offer: As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include: Remote/telework/flexible schedules (depending on position) Up to 25 paid vacation days a year 8 hours of paid sick leave per month 12 paid holidays a year Generous retirement plan Flex Spending Accounts Dependent Care Assistance Deferred Compensation and so much more! Many DOC jobs are covered by the Public Safety Employees' Retirement System (PSERS). If someone moves from a Public Employees Retirement System (PERS) eligible position to a PSERS eligible position, they actually retire under two different systems/plans. For more information, please contact the Department of Retirement System (DRS) at: 1-800-547-6657. For questions about this recruitment, or to request reasonable accommodation in the application process, please email or For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388. More than Just a Paycheck! Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation. We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs. Read about our benefits: The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time. Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits. Insurance Benefits Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs. Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses. Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction. The Washington State Employee Assistance Program promotes the health and well-being of employees. Retirement and Deferred Compensation State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site. Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Social Security All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system. Public Service Loan Forgiveness If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program. Holidays Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year. Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information. Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday. Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave. Sick Leave Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave. Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday. Vacation (Annual Leave) Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave. Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday. As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165. Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave. Military Leave Washington State supports members of the armed forces with 21 days paid military leave per year. Bereavement Leave Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave. Additional Leave Leave Sharing Family and Medical Leave Act (FMLA) Leave Without Pay Please visit the State HR Website for more detailed information regarding benefits. Updated 01-07-2026 01 Do you have a high school diploma or GED? Yes No 02 How much experience do you have in performing clerical duties including; keyboarding, typing and data entry? I do not have any experience. I have 11 months or less experience. I have between one (1) year to two (2) years experience. I have three (3) or more years experience. 03 Can you type at least 50 words per minute? Yes No 04 How many years experience do you have using a computer for performing tasks such as scheduling appointments using Outlook, creating documents using Word, entering data into a Database, using the internet for searches, and creating and maintaining Excel spreadsheets? I do not have this experience. I have one (1) year or less experience. I have one (1) to two (2) years experience. I have two (2) or more years experience. 05 Are you able and willing to keep highly sensitive material and information confidential? Yes No 06 Describe your experience with working accurately and independently with minimal direct supervision. Please include dates and names of employer(s). 07 Describe your experience in maintaining confidentiality with job duties. Please include dates and names of employer(s). 08 Describe in detail your customer service skills and where and how you gained this experience. 09 Are you willing to work in an all male custody facility? Yes No 10 Have you provided the REQUIRED Resume, Cover Letter and Three (3) Professional References with your application? Yes No Required Question

Created: 2026-03-04