OT Strategic Services Administrative Assistant

Length: 6 months initial contract Location: Scottsdale, AZ -hybrid Note: This position requires an in-office presence two days per week in Scottsdale, typically Tuesdays and Wednesdays. Additional in-office days may be required on rare occasions based on meeting schedules or needs. Summary Acts as a trusted and confidential aide, providing high-level administrative support to the Director, Senior Managers, and other departmental staff (also potentially assisting the departmental Senior Director as needed). This role ensures the smooth coordination of departmental operations by managing communications, schedules, documentation, and reporting. The position requires discretion, initiative, and a strong command of organizational tools and processes. This role may potentially also work with our OT Planning team to manage, document, and report on OT Architecture Standards using the Organization’s standards repository System (ConvergePoint). What You’ll Do • Responsible for general departmental administrative duties, including but not limited to Open / Screen / Distribute departmental mail; managing calendars / scheduling appointments and business-related travel; filing; timekeeping; completing expense reports, etc. • Drafts, edits, and manages internal and external communications Responds to inquiries via phone, email, and in-person interactions with professionalism and accuracy. • Prepares and maintains presentations, reports, budgets, and expense documentation. Ensures proper filing, retrieval, and retention of departmental records. • Maintains advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.) specific to departmental functions. • Maintains departmental SharePoint site(s). • Maintains and updates distribution lists, databases, and project schedules. • Prepares reports, presentations, and expense documentation. • Supports departmental projects by maintaining schedules, tracking deadlines, and assisting with budget monitoring using tools like SAP. • Conducts research using online and internal resources to support departmental initiatives and decision-making. • Assists in tracking project milestones, preparing for meetings, and ensuring timely completion of deliverables. • Manage OT Architecture standards in partnership with the OT Architecture Committee and IT Enterprise Architecture teams. • Handles other duties and projects as assigned.

Created: 2026-03-04