Executive Assistant

Executive Assistant At Atavistik Bio, we are seeking a highly skilled Executive Assistant to support the C-suite executive team. Reporting to the VP, Head of Operations, this individual will serve as a key partner in driving efficiency, strategic calendar management, cross-functional coordination, and operational excellence across the executive suite and senior leadership team. The ideal candidate will have a proven track record of supporting senior executives in a fast-paced, high-growth environment and will demonstrate exceptional judgment, discretion, and organizational skills. Key Responsibilities: Provide administrative support to the C-Suite executive team, including calendar management, travel management, expense reporting, and meeting coordination Responsible for coordinating logistics for Board and Scientific Advisory Meetings including scheduling meetings, securing meeting space and catering, along with issuing calendar invitations and tracking attendance Plan and execute company-wide events, team building initiatives, and major milestone events Act as the primary point-of-contact for office visitors Manage and maintain kitchen and office supplies Assist with planning and execution of company website updates and social media content Maintaining conference trackers and ensuring we have representation at important conferences Other duties as assigned to support the team and general office needs Required Qualifications: 5+ years professional administrative support experience with a minimum of 2 years of supporting executive/C-level leaders Must have experience working in a small biotech/start-up environment Proficiency with videoconferencing (Zoom) and Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Teams) Effective organizational and time management skills Excellent written and verbal communication skills Experience with Canva or similar tools to support social media efforts Ability to manage multiple tasks and shift priorities when necessary Ability to be flexible, innovative, approachable Maintains a level of self-motivation, positive attitude, exhibits good judgment and problem-solving skills, and contributes to the betterment of current processes Possesses strong interpersonal skills, self-awareness, empathy, professionalism, resourcefulness Ability to have diplomacy and discretion as this position is often privy to confidential information Ability to work independently as well as collaboratively Operates with a sense of urgency, and has excellent follow-through on tasks Willing to be a valuable contributor to our company's culture The team seeks to have onsite company support 5 days a week. Candidate will occasionally need to work remotely and/or outside normal business hours $85,000 - $105,000 a year Atavistik Bio offers competitive compensation, including equity-based compensation, and a comprehensive benefits package that includes medical, dental, vision, 401(k) retirement plan, life insurance and a flexible spending account for either health care and/or dependent care. Atavistik Bio is an equal opportunity employer. All applicants will be considered for employment without regard to a person's race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, or any characteristic protected under applicable law.

Created: 2026-03-04