Assistant Event Coordinator

Arts Programming Specialist 1 Non-Exempt ASU Gammage is seeking several part-time assistant event coordinators to provide support to operations at events taking place at ASU Gammage, ASU Desert Financial Arena and other facilities on and off campus as needed. This position reports to the Event Coordinator. There are no set hours since this position is event based. It is part time, hourly and requires a flexible work schedule to accommodate night, weekend and/or holiday events. Essential duties include: Work pre, post and during events to assist with the facilitation of operations and respond to emergencies, problems, etc.; ensures assigned aspects of events are implemented and controlled according to approved plans. This includes, working parking detail, setting up tables and chairs and monitoring cooling and heating devices during outdoor events. Assist users of facilities by providing requirements in regard to technical, security and/or other event related needs; assist in problem resolution and answer questions; refer to appropriate department when unable to respond. Perform event prep work by communicating with facility users in writing and track and file communication as well as event paperwork. Create, file and maintain records on event activities, their progress, or status. Coordinate duties of assigned areas with activities of other staff to ensure optimum efficiency and compliance with appropriate procedures and specifications. Other duties and projects as assigned. Desired qualifications include: Skill in facilitating events. Skill in public relations and handling complaints Knowledge of scheduling; box office operations; and contract administration. Evidence of effective communication skills. Experience using all Microsoft applications to create and maintain files. Ability to work flexible hours for events scheduled on evenings and weekends Drive on university business and possess a Class D driver license upon employment. Working environment includes: Ability to push, pull and lift up to 50 lbs. Ability to stand for long periods of time. Ability to climb numerous sets of stairs in one shift. Proficient computer skills with an emphasis on spreadsheets and document preparation. Strong written and oral communication skills. Drive a vehicle on university business. Wage: $20.75 per hour ASU Cultural Affairs is comprised of three units - ASU Gammage, ASU 365 Community Union and ASU Kerr. Through the mission of Connecting Communities, ASU Cultural Affairs makes an impact across the Valley of the Sun through the arts, entertainment, education and events. ASU Gammage has been a top cultural destination in the Valley for more than 50 years. The Frank Lloyd Wright designed performing arts center located on the Tempe campus of Arizona State University is one of the largest university-based presenters of performing arts in the world and top touring market for Broadway. Home to the Desert Financial Broadway Across America - Arizona and Beyond series, the mission of Connecting Communities goes beyond the stage and programs and impacts the community through shared experiences in the arts. ASU Cultural Affairs is committed to providing a welcoming and respectful environment for all in order to realize our mission of Connecting Communities through the arts, entertainment, education and events. Our core values serve as a guide for daring engagement, respectful dialogue and cross-collaboration. This position may require driving. Employee must possess a valid US Driver's license of the appropriate class and required endorsements throughout employment. Campus: Tempe No Federal Funding Instructions to Apply: Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub. To be considered, your application must include all of the following attachments: Cover letter Resume or CV Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name. Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered. Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience. Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete. ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Created: 2026-03-04