Logistics Coordinator

Logistics Coordinator Job Category: Administration Requisition Number: COORD001071 Location: Maitland, FL 32751, USA Job Description: Essential Functions of the Job Housing Coordination Conduct regular inspections of corporate apartments to ensure cleanliness, safety, and proper maintenance. Report, track, and follow up on maintenance needs and service outages (e.g., internet, plumbing, HVAC). Oversee apartment setup and turnover, including furniture installation, utility coordination, and move-in readiness for incoming HCPs. Manage inventory and delivery of Avant-provided supplies and furnishings; organize and maintain storage areas. Assist with apartment assignments, key distribution, and lockbox management to support driver access and move-in logistics. Communicate and reinforce Avant housing rules and expectations through orientations, email notices, and inspection follow-ups. Respond to urgent housing and maintenance issues after hours or on weekends as needed. Maintain updated apartment listings and documentation to ensure accuracy and accessibility. Transportation Coordination Schedule and coordinate transportation services for HCPs, utilizing internal drivers and outside vendors such as Uber Business, Avalon, and Mozio. Support transition-related trips by driving Avant vehicles when necessary (e.g., Social Security, CBP, or medical appointments). Oversee the vehicle fleet, ensuring routine maintenance, cleanliness, and compliance with all permits and licensing requirements. Process and monitor service requests through the TransCal application and collaborate with team members to resolve transportation challenges. Track transportation expenses, recommend cost-saving measures, and assist HCPs without U.S. driver's licenses as needed. Facilities and Office Operations Support corporate facilities by reporting building maintenance issues and coordinating preventive or emergency repairs. Manage front desk coverage, greeting visitors, handling calls, and ensuring effective mail and package distribution. Maintain common areas, including breakrooms, restrooms, and conference spaces, to ensure a clean and welcoming environment. Oversee shipping and supply management for domestic and international deliveries, ensuring adequate inventory and timely fulfillment. Under supervision of the Logistics Manager, organization and maintenance of warehouse and inventory. Administrative and Program Support Perform clerical and administrative duties to support all aspects of the Global Mobility and Logistics Team, including maintaining accurate records and documentation. Submit weekly expense reports and assist with data collection, reporting, and updates. Assist in drafting and updating Standard Operating Procedures (SOPs) and departmental resource guides. Maintain confidentiality and data integrity in both paper and digital formats, adhering to Avant policies. Promote Avant Healthcare Professionals' mission, values, and commitment to excellence through collaboration and service. Marginal Functions of the Job Other duties as assigned Normal Work Schedule This is a full-time position. Standard business hours are Monday through Friday 8:00 AM to 5:00 PM. Additional time outside of these hours may be needed to complete the essential functions of the job. Education, Training, and Experience High school diploma or equivalent required; an equivalent combination of education and experience will be considered. Associate degree preferred. OSHA 10 certification preferred (training may be provided upon hire). Minimum of 3 years' experience in administrative support, logistics, or customer service. Strong verbal and written communication skills. Proven ability to build and maintain positive relationships with internal teams and external vendors. Excellent organizational skills with the ability to manage multiple priorities and meet deadlines. High attention to detail and ability to work independently. Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook). Job Level Competencies Technical Skills : Fundamental ability to perform technical skills required for job role. This may include use of specific technology, knowledge of job-specific tasks and concepts, etc. Fundamental ability to follow detailed instructions on daily work and seek clarification when needed. Fundamental ability to handle routine tasks and non-routine tasks. Fundamental ability to handle tasks with a medium level of complexity with some guidance. Communicates Effectively: Fundamental ability to provide clear and concisely written, verbal and nonverbal communication. Effective communication builds productive and 'on-brand' internal and external working relationships. Develops Self: Fundamental understanding of the Company's objectives and a broad range of expertise. Fundamental ability to apply professional concepts effectively and seek growth opportunities for increased impact. Fundamental ability to show a proactive approach to professional development and skill acquisition. Customer Focus & Teamwork: Fundamental willingness to work with and share knowledge within the department. Fundamental ability to build relationships with team members across the department, and both internal and external customers. Decision Making: Fundamental ability to repeatedly obtain optimal results through routine and repetitive processes. Fundamental ability to identify alternative solutions as needed within established guidelines and procedures and assess when a situation requires input from others. Innovation: Quality & Results Oriented: Fundamental ability to consistently deliver accurate, thorough, and efficient work with occasional support or oversight from Management. Fundamental ability to produce quality work that impacts the team and is created with autonomy. Fundamental ability to proactively seek feedback and apply it to enhance work quality. Resourceful & Tenacious: Fundamental ability to apply company policies and procedures to resolve a variety of issues. Required Licenses, Certifications, and Other Specific Requirements of Law Health Insurance Portability and Accountability Act (HIPAA) certification and ability to obtain and maintain Valid Florida driver's license with a clean driving record. Other Characteristics of the Position Physical Demands: Stationary desk work for extended periods at a time Regularly required to communicate Occasional lifting of office supplies up to 20 lbs. Vision abilities including close vision and ability to adjust focus Work Environment: This job operates in a professional office environment. This role routinely operates standard office equipment. Minimal travel is required. Statement of Responsibility for Confidential Data Has access to, and requires daily use of, confidential records. Required by federal law to maintain strict confidentiality of "Avant" employee information and maintain security of such information. Proprietary Information and Non-Conflict Agreement are required. Smoking/vaping and the use of tobacco products are prohibited on all Company premises, including indoor and outdoor areas, parking lots, and Company-owned vehicles. As part of our employment process, candidates who receive a conditional offer may be required to undergo pre-employment drug testing.

Created: 2026-03-04