Executive Assistant

Executive Assistant The Executive Assistant to the Office of the President will primarily support the Chief of Staff to the President and provide administrative support to additional executive leaders, as assigned. This role operates within the Office of the President and requires a high level of discretion, responsiveness, sound judgment, and executive presence. The position will serve as a fluent bilingual liaison (English and Chinese Mandarin) supporting communication with the Board of Directors, key shareholders, and corporate stakeholders in China. The role will work closely with the Human Resources team, particularly in supporting HR-related communications, documentation, and reporting to the Board and headquarters in China. In addition to executive support responsibilities, the position includes document translation, project tracking, travel and vehicle approval tracking, and structured data coordination. Responsibilities Executive & Board Support Proactively manage complex calendars for the Chief of Staff and assigned executive leaders. Coordinate domestic and international travel arrangements and related logistics. Prepare executive presentations, reports, spreadsheets, and briefing materials. Manage executive communications and correspondence as assigned. Provide professional written and verbal translation (English/Chinese) for Board materials, executive communications, and corporate documents. Provide interpretation support during meetings as required. Coordinate onsite and offsite executive and Board meetings. HR & Corporate Liaison Support Work closely with the HR team to support preparation and translation of HR reports, updates, and communications to the Board and headquarters in China. Assist in organizing and tracking HR-related Board materials and submissions. Support structured follow-up on HR-related action items arising from Board or shareholder communications. Maintain confidentiality of sensitive HR and personnel information. Project & Approval Tracking Track key projects and action items directed through the Office of the President. Maintain structured tracking logs and executive dashboards. Track and coordinate company travel approvals routed through the Office of the President. Monitor and log company vehicle usage requests and approvals. Ensure documentation is complete, accurate, and properly recorded. Data & Systems Coordination Perform data entry, information gathering, and document organization. Leverage basic AI tools (e.g., document summarization, translation assistance, structured tracking support) to improve efficiency and accuracy. Review Purchase Requests (PRs) upon request to ensure accuracy and completeness. Troubleshoot PR issues in coordination with Finance, Purchasing, and Accounting. Serve as point of contact for Docusign routing for executive-level agreements. Assist with document management, SOW tracking, and system record retention. Provide support related to expense reporting and Concur administration as assigned. Facilities & Administrative Coordination Provide backup coordination support for Facilities, Security, and Janitorial functions as needed. Monitor Facilities help tickets and assist with follow-up. Coordinate conference room scheduling and approvals. Sort and distribute incoming mail. Additional Responsibilities Provide administrative support to additional executive leaders within the Office of the President, as assigned. Perform other administrative and special projects as directed by the Chief of Staff. Required Qualifications Bachelor's Degree preferred; Associate's Degree with relevant experience accepted. 3+ years of experience supporting executive-level leadership or senior management. Fluent bilingual proficiency in English and Chinese (Mandarin) required, including professional written translation capability. Demonstrated experience translating business, HR, financial, and operational documents. Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook). Basic proficiency with AI productivity tools and ability to leverage technology to improve workflow efficiency. Strong organizational skills and ability to maintain structured tracking systems. Experience supporting HR or Board-level communications preferred. Working knowledge of SAP (PR review), Concur, and Docusign preferred. Strong interpersonal skills and ability to interface with senior leadership, Board members, and corporate stakeholders. High level of discretion, professionalism, and confidentiality. Ability to perform under pressure and manage highly sensitive information. Basic knowledge of Quality Management Systems (ISO 9001:2015) and Environmental Management Systems (ISO 14001:2015) is preferred. Basic proficiency with AI productivity tools and ability to leverage technology to improve workflow efficiency is highly preferred. Must be legally authorized to work in the United States. Visa sponsorship is not available for this position. Physical Requirements Note: The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee should have the: Ability to frequently use or operate a computer, mouse, and/or other office productivity machinery, such as a calculator, copy machine, computer printer, etc. Ability to frequently use hand(s) for repetitive actions (grasping and fine manipulation). Ability to frequently walk or move to regularly move about inside the office. Ability to frequently see or detect, identify, recognize, or assess surroundings while in the office. Ability to occasionally bend, kneel, crouch, turn, and stoop. Ability to frequently sit or be stationary for extended continuous periods of time. Ability to stand for occasional periods of time. Ability to occasionally lift and/or push/pull up to 20 pounds. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing their job. Total Rewards (Benefits, Perks & Compensation) Benefits & Perks: Medical Plan choices include HMO, PPO & HDHP (High-Deductible Health Plan) Dental & Vision Plans Health Savings Account & Flexible Spending Account Employee Health & Well-Being Program Events Company Paid Basic Life & AD&D Insurance 401(k) with Employer Match Relocation Assistance (if applicable) Employee Assistance Program (EAP) Sick Time, Vacation time and Personal Floaters Paid Holidays including Company's Annual Year End Shutdown Karma Cares Program (Quarterly lunch) Work life Balance (Flexible and Hybrid Work Schedule) Employee Driving Program Pre-taxed Commuter Benefits & much more! Compensation: $38.00/per hour - $43.00 /per hour. Compensation will vary DOE. At Karma, our base pay is one part of our total rewards package. Compensation offered may vary on multiple factors, including market location, education, skills and experience. The total compensation package for this position may also include other elements dependent on the position being offered. Karma Automotive, Inc. is an equal employment opportunity (EEO) employer. We do not discriminate on the basis of age, race, gender identity and expression, color, sexual orientation, marital status, pregnancy or related conditions (including breastfeeding), national origin/ancestry, religion, military/veteran status, genetic information, citizenship status, intersectionality or any other characteristic and group protected by applicable law. Karma Automotive, Inc complies with the Americans with Disabilities Act to ensure equal access to all qualified individuals with a physical or mental disability. Valid driver's license may be required based on essential duties.

Created: 2026-03-04