Executive Assistant, Student Life

PAF/Position Details Position Details Position Title Executive Assistant, Student Life Position Status Full-Time Budget Summary Base Pay $25.00 per hour Position Summary Information Job Description Summary The Executive Assistant for Student Life is responsible to the Assistant Vice President for Student Life/Dean of Students for providing confidential and administrative support including, but not limited to: the scheduling and making arrangements for meetings; taking and drafting minutes; composing letters, memos, announcements, etc.; managing the communication flow for student emails; ordering supplies; budget management; and a variety of routine/administrative duties (75%). Coordinate and support administrative and organizational tasks for the Office of Career Services (25%). Please click the link for more information on our benefits. Office of Human Resources | BenefitResponsibilities Responsible to model the University Mission through dedicated job performance, service excellence to constituencies, respectful collaboration and active support of the University Mission and Catholic and Lasallian higher education. -Provide daily administrative support services to the Assistant Vice President/Dean of Students, keeping abreast of current projects/activities and disseminating information as requested. -Act as a liaison between the Dean of Students Office and other University offices. -Provide supervisory support for the Lewis Central Navigation Desk in the Learning Resource Center, including in the hiring of GA's and daily activities. -Hire, train and supervise student workers. -Provide Logistical support for Parent and Family events and programs. -Maintain and update the department websites to ensure accuracy. -Manage a calendar of communications to students. -Set up appointments for the Assistant Vice President and maintain the AVP calendar. -Monitor and maintain the accuracy, retrievability, and accessibility of confidential documents, letters, reports, including Disciplinary Clearance Form and Mission Fund Letters. -Draft letters, reports and other forms of written communication. -Schedule and make all necessary arrangements for meetings, including but not limited to: making room reservations, typing minutes of meetings, preparing agendas, arranging catering services, etc. -Process billing and purchasing statements, requisitions, etc. -Assist in providing confidential and administrative support. -Assisting in special projects and activities. -Support the functions of the Office of Career Services, including support at Career events. -Work closely with other Executive/Administrative Assistants in the Division of Student Life to support the Lewis Experience. Minimum Qualifications Qualifications Required: Qualifications Required: High School Diploma; Excellent typing and computer skills with high degree of accuracy; proficient in Microsoft Office Suite programs including Word, Excel and PowerPoint; minimum of 3-5 years successful administrative assistant experience; excellent oral/written communication skills; ability to manage multiple projects. Must be detailed oriented and possess the ability to work independently. Preferred: Undergraduate degree. Spanish speaking. Experience with career management platforms, such as Handshake, Simplicity or GradLeaders. This position is 100% in person at the Romeoville campus. Preferred QualificationsEssential DutiesWork hours Full-time; M-F 8:30 - 5:00 Posting Detail Information Posting Number S01660 Posting DateClosing DateOpen Until Filled No Special Instructions Summary

Created: 2026-03-04