Bilingual Spanish-Speaking - School Secretary/Registrar

Position Type: Secretarial/Clerical Date Posted: 1/26/2026 Location: Lindop School District 92 Title: Bilingual Spanish-Speaking - School Secretary/Registrar Reports to: School Principal Definition: The Bilingual Spanish-Speaking School Secretary/Registrar handles administrative details, schedules appointments, handles school communication, and clerical duties such as answering phones, responding to email, typing reports and faxing documents. The School Secretary/Registrar is aware of what's going on at the school on a day-to-day basis. Major Policy Responsibility: The busy office environment requires high levels of concentration while coping with frequent interruptions. Duties and Responsibilities: Assist Spanish-speaking families by phone and in person. Translate flyers and other materials as requested. Distributes Mail Answers Phones Responds to inquiry from staff, students and Parents Maintains Communication Log Schedule appointments for Principal and Assistant Principal Maintains Student Data Base Input Power School Student Info including but not limited to student demographics, attendance, etc. Prepare Student Record Reports Manages Deliveries (UPS/FedEx) Maintains and copies SWIS and sends letters on Discipline Collect Phone logs (Teachers) Laminate Projects and Maintains Inventory Background Checks for Parents and Volunteers Registration Graduation Maintains and Processes student records Maintains Cumulative Folders Collects Lesson Plans Processes Transfer Requests Manages Substitutes (AESOP) Monitor and reconcile accounts for the Principal and Assistant Principal Enter requisitions, check deliveries and arranges distribution of goods Compose correspondence and effectively use technology Identify and address errors and discrepancies professionally and in timely fashion Attend workshop and seminars to improve the operations Evaluates the system and provide recommendations for improvement Responsible for safety protocols as outlined in the School Emergency Operations Plan Separate and distribute basic school supplies throughout the school year, as requested by staff members Track and maintain supplies inventory in district storeroom Greet visitors, determine nature of business, secure proper identification for name badge as outlined in policy manual Answer telephone to provide information, take messages, and transfer calls Performs secretarial duties (i.e. compose memos, draft letters, etc.) Perform duties to support the Lunch Program Mailings and Notifications: Process requested fax Principal Newsletters Coordinate Report Cards Distribution Conduct Automated Message Alerts Letters for Detention or suspension Sends out Attendance/Tardy Notices Prepares Letter of Recommendation for High School Students Qualifications: Be at least 18 years of age with an Associate Degrees preferred. Ability to follow both written and oral directions. Willing to work with and around adults and children. Follow work schedules and procedures. Be willing to learn new skills and follow directions. Have basic computer skills and be proficient in Microsoft Word, Excel and Google Platform Terms of Employment: Hourly Salary is commensurate with experience and education FMLA is a minimum of 4 weeks.

Created: 2026-03-04