Project Administrator (Construction)

Administrative Coordinator / Project Administrator - Louisville, KY (Fisherville, KY) On Site Commercial Construction | Sports Facilities Toadvine Enterprises, a leader in sports facility and commercial construction projects for over 35 years, is hiring an Administrative Coordinator / Project Administrator to support high-profile projects. This is more than an admin role it is a career-track opportunity for someone who wants hands-on exposure to project management, construction operations, and client coordination. What Youll Do Manage project setup in ERP and Procore systems Track project milestones, documentation, budgets, and action items Lead end-to-end submittal package creation and tracking Administer and track internal and external change orders Submit permits, drawings, COIs, W-9s, and bonds Support Project Managers with field check coordination and documentation Coordinate with manufacturers, general contractors, vendors, and internal teams Maintain organized master project files from pre-construction through closeout What Were Looking For 2+ years of construction project coordination or administrative support experience Experience with ERP systems (required) and Procore (preferred) Strong working knowledge of submittals, change orders, and project documentation Proficiency in Microsoft Office (Excel, Outlook, Word) Highly organized, detail-driven, and deadline-focused Passion for sports facilities, gymnasiums, or commercial construction Why This Role Stands Out Direct exposure to Project Managers and leadership Clear pathway to grow into a Project Manager position in the future Fast-paced, high-visibility construction projects Competitive base salary + bonus potential Stable, family-owned company with long-term growth plans If you are looking for a construction administration role that builds real project management experience not just paperwork this is your opportunity! . Malone is an equal opportunity employer.

Created: 2026-03-04