Executive Support Specialist 1

Executive Support Specialist 1 Join our team at the MacLaren Facility as an Executive Support Specialist! In this dynamic role, you will provide comprehensive administrative and technical support to the facility, with primary responsibility for processing youth payroll, coordinating grievances and subpoenas, maintaining official records and correspondence, and supporting records management operations. You will serve as a key liaison between departmentsincluding HR, IT/IS, and facility staffwhile overseeing hiring and onboarding processes from interview coordination through new hire setup. This position also supervises unit support staff, manages manager calendars and communications, supports event planning initiatives, and ensures compliance with JJIS security access and administrative procedures. If you thrive in a dynamic environment and are committed to maintaining security and safety standards, apply now to join our dedicated team. Let's make a positive impact together! For a complete list of duties and responsibilities, please click here. Minimum Qualifications: Three years of clerical/secretarial experience which included: one year at a full performance level performing typing, word processing, or other generating of documents; AND Lead work responsibility or coordination of office procedures. Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level. Desired Attributes: If you have these qualities, let us know. It's how we will choose whom to move forward! Note: You do not need to have all these qualities to be eligible for this position. Skill in making independent judgments and decisions. Ability to maintain confidentiality of agency or personnel records. Ability to learn agency programs, operations, policies, and procedures. Highly adaptable and responsive to changing priorities. Strong problem-solving skills. Displays emotional intelligence, fostering professional and effective working relationships. How to Apply: Ensure your application and/or resume thoroughly reflect your skills, experience (both lived and professional), knowledge, and/or education pertinent to this position, including how you meet the minimum qualifications and any/all desired attributes. If a resume is provided, include in your resume dates of employment and descriptions of duties/responsibilities for each position. Cover letter required: In your cover letter, please describe your experiences, skills, and knowledge as they relate to the desired attributes/application scoring criteria section of the announcement and explain why you are the best fit for this role. Limit your cover letter to no more than 2 pages and ensure it is in PDF format for accessibility. After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This step will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox. If you are a veteran, you may receive preference. Click here for more information about veterans' preference. The task to claim preference will come after the public records request and gender identity questionnaire tasks. Click here for a guide on how to upload your documents. For privacy reasons, do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments. Caution: If you fail to follow these instructions, including failing to attach a cover letter and resume as described above, we will have to disqualify your application. We cannot consider incomplete or late applications. Additional Details: This recruitment will be used to establish a list of qualified candidates to fill current and future vacancies. Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, click here. The salary range listed is the non-PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details. This position receives annual increases on anniversary date until the maximum of the salary range is reached. Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes. Tentative Recruitment Schedule: 1st Round Interviews: March 18, 2026 (IN-PERSON) 2nd Round Interviews: March 25, 2026 (IN-PERSON) Would you like to learn more about this position or how our application process works? Join our Recruitment team every other Wednesday between 11am-11:30am PST during our OYA Career Chat Sessions. We can assist you with all your application and agency questions! Click Here to Register for OYA Career Chats! About OYA: At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments. If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply! For more information please visit What's in it for You? OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package, including low-cost, high-coverage health insurance, generous time-off, and a competitive retirement plan. Discover more about working in Oregon state government by clicking here. This position is represented by the Service Employees International Union (SEIU/OPEU). By joining and maintaining your membership with SEIU Local 503, the following benefits are available to you such as: $2,500 life insurance policy paid for by your union, SEIU Local 503. This policy is in effect if you are an active member. Up to $200,000 of additional life insurance can be purchased. Up to $100,000 member life, $40,000 spouse and $10,000 child is guaranteed within the first 90 days of new union membership. Short Term Disability insurance is guaranteed if purchased within the first 90 days of new union membership. Legal insurance enrollment is available to purchase within the first 90 days of new union membership. Tuition reimbursement. For more information on SEIU, please click here. Additional Information: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. The more diverse we are, the better our work will be. Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1. Pre-employment Checks: In keeping with our mission, OYA will conduct a criminal record check, per OAR 4

Created: 2026-03-04