Administrative Assistant

Administrative Assistant The Ops Admin Specialist provides clerical and administrative support to the Human Resources, Training, Quality, Safety, Inventory, and Operations departments. May also provide clerical and administrative functions for any or all site operational areas, including customer service. Essential duties and responsibilities include: Support for the recruiting process (e.g., scheduling interviews, sending background checks, attending job fairs/recruitment events as needed, drug tests and contacting selected candidates) Customer service and support for both internal and external customers for Ops/HR/Quality/Training/Safety/Inventory/Shipping-related processes Coordination of the new hire orientation process (e.g., scheduling the orientation, preparing orientation paperwork, and creating the employee file), including I9 completion/compliance. Maintenance of personnel files for all employees Support on auditing, reviewing, and processing the paperwork and forms Generation, compilation, and distribution of reports Participation in special projects and initiatives, to include engagement, job fairs, and HR Assessments Support to Ops/HR/Quality/Training/Safety/Inventory/Shipping Department as needed Maintenance of confidentiality and performance of all duties in accordance with company policies and procedures In addition to the above essential functions, the following functional area assignments have additional essential functions as noted below: Clerical support to various management and operational functions, including, but not limited to, photocopying, filing, faxing, emailing, and answering telephone Review, research, and/or entry of data in various systems to support respective functional area Compilation of data and provision of various regular and adhoc reports to management for review and determination Frontline customer service to receive, solve, and/or escalate inquiries and issues Assistance to management with monthly audit activity by retrieving data and/or files for review Work to streamline processes Work improvement projects Review of current SOPs, revision, and maintenance of processes Audit processes Other duties as assigned. Supervisory responsibilities: None. Minimum required qualifications: Clerical 2 years Must have a high school diploma or general education degree (GED) Skills, knowledge, and abilities: Computer skills: Proficiency in Microsoft Office, experience with HRIS systems Language skills: English (reading, writing, verbal) Mathematical skills: Good mathematical skills Other: Must have excellent organizational and decision-making skills. High level of interpersonal and communication skills to handle sensitive and confidential situation and documentation. Attention to detail and ability to establish priorities and meet deadlines. Good to excellent spelling, grammar, and written communication skills. Ability to maintain a high level of confidentiality. Demonstrated leadership skills and strong business and professional acumen. Results-oriented. Must have a high sense of urgency and customer service focus. Working knowledge of applicable law and regulations related to Human Resources function. Ability to analyze HR processes and make practical recommendations to clients. Must possess an understanding of the business and quickly learn the organizations strategy. Must be able to deal with ambiguity and cope with change. Must be flexible with shifting priorities. Preferred qualifications: Computer skills: Success Factors, WMS Cargowrite Language skills: Bilingual-Spanish preferred Certificates, Licenses, Registrations or Professional Designations: Recognized HR Professional Certification preferred Physical demands: Activity is not applicable to this occupation. Up to 33% of the time (0 - 2.5+ hrs/day) Occasionally. 33% - 66% of the time (2.5 - 5.5+ hrs/day) Frequently. More than 66% of the time (5.5+ hrs/day) Constantly. Bend, Climb, Crawl, Handling / Fingering, Sit, Stand, Walk. Lift/Carry 10 lbs or less, 11-20 lbs, 21-50 lbs, 51-100 lbs. Reach Above Shoulder, Reach Outward. Squat or Kneel. Push/Pull 10 lbs or less, 11-20 lbs, 21-50 lbs, 51-100 lbs. Work environment: While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate. DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at .

Created: 2026-03-04