Executive Assistant

Executive Assistant to Senior VP's Location: Onsite in Torrance, CA Compensation: $100,000 $165,000 + Robust Benefits Overview We are seeking an Executive Assistant to support 2-3 Senior VP's. This role will work in close partnership with the Senior EA and Personal Assistant to ensure seamless coordination and comprehensive coverage across all aspects of the VP's professional and personal schedule. The ideal candidate is adaptable, proactive, and thrives in a dynamic environment where priorities shift quickly. This position requires discretion, precision, and the ability to anticipate needs while managing complex logistics with ease. Key Responsibilities Provide executive-level administrative support to 2-3 Senior Vice Presidents in partnership with the Senior Executive Assistant. Manage complex scheduling across internal and external stakeholders. Coordinate domestic and international travel logistics, itineraries, and offsites. Act as gatekeeper and facilitatortriaging incoming requests, communications, and priorities. Prepare presentations, reports, and internal documentation with accuracy and attention to detail. Support meeting preparation, agendas, and post-meeting follow-ups. Assist in organizing executive events, internal meetings, and industry engagements. Provide occasional personal support to help optimize executive bandwidth. Take ownership of special projects and process improvements that enhance team efficiency. Maintain flexibility and composure amid shifting demands and confidential situations. What Were Looking For Proven experience supporting a senior executive in a fast-paced, high-growth environment. Exceptional organizational skills, attention to detail, and follow-through. High emotional intelligence and sound judgmentable to build trust and maintain confidentiality. Calm and resourceful under pressure, with a get it done mentality. Comfortable working in ambiguity and adjusting quickly to changing priorities. Strong communication skills, both written and verbal. Proficiency with modern productivity tools (Microsoft Office Suite, Confluence, etc.). Team-oriented mindset with the flexibility to collaborate and provide coverage as needed. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Created: 2026-03-04