Administrative Specialist, Operations

Job Title We anticipate that this job will close on: 03/14/2026 Job Description We're looking for motivated, engaged people to help make everyone's journeys better. Position is responsible for FAC, IFBL, data entry, and reporting processes, and is also be responsible for payroll relief management clerical support and interfacing with customers. Main Duties and Responsibilities: Partners with various levels of management to understand business objectives and identify corresponding IFBL & FAC's needs; implements strategies to support and improve quality. Helps drive unit-wide quality strategy programs and processes. Partners with operations and training functions to identify training needs and provide input on training approaches and content. Partners with operations to identify and use the 8D process to resolve flight attendant comments. Ensures that daily, weekly, and monthly reports are completed accurately and in a timely manner. Receives and responds to customers inquiries relating to flight attendant comments. Works directly with the customers during IFBL disputes and visits to the unit. Communicates flight attendant comment reporting verbally and visually to the operational staff and management. Data entry of flight attendant comments. Other duties as assigned by management. Qualifications Education: High School diploma or equivalent is required Associate's degree preferred Work Experience: 1 year of customer service experience in a manufacturing environment 1 year of data entry experience Technical Skills: (Certification, Licenses and Registration) Strong Microsoft Office experience, especially Word, Excel, and PowerPoint Working knowledge of operations Presentation skills Knowledge in Billing, Receiving, Invoicing, Accounts Payable/Receivable preferred. Language / Communication Skills: Must have excellent written and verbal communication skills Job Dimensions Geographic Responsibility: Unit Type of Employment: Full-time / Part-time Travel %: None Exemption Classification: Non-Exempt Budget / Revenue Responsibility: (Local Currency) Organization Structure Direct Line Manager (Title): General Manager or Operations Manager Estimated Total Size of Team: 2 gategroup Competencies Required to be Successful in the Job: Thinking Information Search and analysis & problem resolution skills Engaging Understanding others, Team Leadership and Developing People Inspiring Influencing and building relationships, Motivating and Inspiring, Communicating effectively Achieving Delivering business results under pressure, Championing Performance Improvement and Customer Focus Demonstrated Values to be Successful in the Position Employees at gategroup are expected to live our Values of Excellence, Passion, Responsibility and Respect. To demonstrate these Values, we expect to observe the following from everyone: Excellence We put the customer at the forefront of everything we do, taking time to understand their needs, wishes and desires. We constantly learn by giving and receiving feedback, improving from our mistakes and bettering ourselves. Passion Hospitality, in its purest form, comes down to a single, core principle: care. We do everything with thoughtfulness, attention, and care. We have a growth mindset, a resilience that makes us determined to bounce back from failures and setbacks. Responsibility We care about what we do, and we understand the impact we have on others and the planet. We always look out for each other creating a safe workplace environment is everyone's responsibility. Respect Every job matters. We each do our part to ensure our colleagues and our customers succeed in their goals. We respect each other's voices and foster a workplace that supports inclusion and belonging. We are all one gategroup. The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law.

Created: 2026-03-04