Project Administrator (Electrical contractor)

Project Administrator (Electrical Contractor) Allegiance Industries is a full-service electrical contractor serving the commercial, industrial, and retail markets in the southeast United States. We are seeking an administrative professional to join our team. As an Electrical Project Administrator you will play a crucial role in ensuring the smooth operation of our electrical projects. This position requires excellent communication skills, strong attention to detail, and a clear understanding of administrative tasks. Responsibilities Include: Setting up jobs in accounting and project management software. Setting up and maintaining electronic job folders with all relevant documents. Preparing vendor invoices to be processed by reviewing and gathering approvals for payments as needed from project managers. Issuing subcontracts and change orders to subcontractors. Preparing monthly AIA billing and all required supporting documents for construction projects. Working with General Contractors to resolve any open items on AIA billing to ensure payment is processed. Preparing and entering customer invoices for service and project work. Accurately inputting data related to project timelines, budgets, and materials into company systems and generating reports as required by project managers. Ensuring that all construction projects comply with safety regulations and maintaining proper documentation, including certificates of insurance, safety plans, and permits. Working closely with the division manager and project managers to ensure project costs are updated and tracked appropriately in the project management software. Participating in month end close meetings to ensure all project incurred and estimated costs and change orders are accurate and up to date. Answering incoming calls in a prompt and professional manner and route calls to the correct division or office personnel. Assisting with gathering and coding credit card receipts for the division. Qualifications Exceptional accuracy in data entry and meticulous attention to detail. Possesses a polished and professional demeanor, ensuring effective communication and positive interactions in all business settings. Previous experience in an office support role, preferably in Industrial, Manufacturing or Construction. Proficiency in Microsoft Excel and other Office Suites. Ability to prioritize tasks and manage multiple deadlines effectively. Familiarity with construction billing processes is a plus. Associates Degree or higher is preferred but not required.

Created: 2026-03-04