Personal Assistant to Director

Key Responsibilities Personal Support Coordinate and plan childrens birthday parties (vendor booking, cakes, decor, gift wrapping, logistics) Plan and manage personal travel (flights, hotels, reservations, detailed itineraries) Manage personal and family appointments (medical, dental, wellness, childrens activities) Maintain and manage Alis personal calendar Source new service providers (e.g., extracurricular programs, spas, pilates studios, etc) and present organized options with summaries and contacts Assist with household errands as needed, (e.g., instacarting groceries, dropping off personal items to house) Car maintenance (oil changes, registration renewals, insurance, etc) Handle dry cleaning drop-off and pickup Process personal shopping returns (online and in-store) Assist with listing and selling personal items (e.g., clothing resale platforms) Support home renovation sourcing (lighting, decor, paint) Order lunches, coffee, and miscellaneous daily needs Communicate important scheduling details with family members Provide detailed end-of-day summaries of completed tasks Office & Studio Management Maintain office organization and cleanliness (weekly trash removal, plant care, fridge clean-outs) Break down cardboard boxes for recycling Coordinate monthly cleaning services Schedule maintenance and repair services (HVAC, locksmith, etc.) Manage printer supplies (paper, ink refills) Print documents as requested Organize, steam, and manage incoming samples for content use Reset and organize studio props post-shoot Purchase weekly office and studio snacks/beverages Check and sort mail bi-weekly Montce Brand & Creative Support Coordinate and manage photoshoot logistics, including: Confirming photographers, makeup artists, and hair stylists Scouting and sourcing shoot locations Communicating with modeling agencies and organizing packages for review Creating and managing shoot budgets Pulling samples from wholesale/pre-production Sourcing accessories and props Packing and preparing materials Creating call sheets Day-of assistance Breakdown and clean up Assist with Swim Week and other brand events Coordinate business travel and detailed itineraries Order travel-related needs (transportation, meals, etc.) Manage product transfers between studio and Montce HQ Handle returns between studio and headquarters Pick up and return pre-production items and content pieces Ideal Candidate Extremely organized with exceptional attention to detail Proactive, self-starter who anticipates needs Comfortable managing both personal and business tasks Strong communication skills Able to multitask and prioritize in a fast-paced creative environment Flexible schedule and willing to handle hands-on tasks

Created: 2026-03-04