Office Administrator - Multi-Department Support

Office Administrator Our client is a well-established global engineering and manufacturing organization seeking a proactive and highly organized Office Administrator to support multiple departments across the business. This is a dynamic, hands-on role ideal for someone who enjoys variety, thrives in a collaborative environment, and takes initiative to step in where support is needed most. This position plays a critical role in ensuring smooth daily operations while supporting teams across sales, operations, facilities, and administration. The role is expected to evolve over time based on the individual's strengths and interests. The Office Administrator provides general administrative support across the organization and assists departments during peak workload periods or when coverage is needed. While tasks may vary, the goal is to ensure efficiency, organization, and clear communication across teams. This is an excellent opportunity for someone who is detail-oriented, approachable, and motivated to grow within a supportive and team-focused environment. Key Responsibilities General Office Administration Coordinate daily office operations, including supplies, equipment, and general workplace needs Serve as first point of contact for visitors, calls, and general inquiries Manage internal communications and information flow between departments Track and record PTO requests Arrange travel and accommodations for team members and visitors Support preparation of presentations, documents, and internal materials Sales & Administrative Support Assist sales leadership and team members with administrative needs Help prepare customer presentations and documentation Coordinate logistics for customer visits and meetings Accounting & Vendor Support Assist with vendor inquiries and communications Support audit preparation by gathering documentation when requested Procurement & Inventory Maintain inventory data and assist with order tracking Follow up on open orders to ensure timely delivery and accuracy Facilities & Operations Schedule facility maintenance, repairs, and service appointments Track upcoming service deadlines and coordinate with contractors Support insurance renewals, compliance tracking, and operational reminders What We're Looking For Strong proficiency in Microsoft Word, Excel, and PowerPoint (advanced formatting skills highly valued) Highly organized with strong attention to detail Able to manage multiple priorities and shift tasks as business needs change Professional communication skills and a customer-service mindset Proactive, resourceful, and willing to take initiative Comfortable working onsite in a collaborative office environment Preferred (Not Required) Prior administrative or office coordination experience Experience supporting multiple departments or leadership teams Familiarity with ERP or business systems (ex: Sage or similar platforms) Why This Role Stands Out Opportunity to work across departments and gain broad business exposure Growth potential as responsibilities evolve with your strengths Collaborative, team-driven workplace culture Stable, established organization with global operations About 3R Talent At 3R Talent, we connect professionals with opportunities where they can grow, contribute, and thrive. Our approach is transparent, personalized, and focused on long-term success for both candidates and clients.

Created: 2026-03-04