School Administrative Assistant-Secretary

Position Type: Secretarial/Clerical/Secretary Date Posted: 12/9/2025 Location: Harrisburg Catholic School Job Description School Administrative Assistant Full-Time City & State: Harrisburg, PA School: Harrisburg Catholic Elementary School Payroll Grade: 10 FLSA Status: Non-exemptPosition Description: A school secretary works in the administrative office of the elementary school and is responsible for performing daily clerical work. The job description of a school secretary involves interacting with students and parents, tracking attendance records, mailing school forms, and managing the school calendar. A school secretary answers the office phone and transfers calls as necessary, processes tuition payments, maintains student records, welcomes school visitors, and handles any day-to-day clerical needs required by the school. Essential Duties and Responsibilities of a School Secretary: Answer the telephone and address the caller's questions and concerns. Transfers calls to the proper individual and/or department as needed. Welcomes visitors to the school and provides directions around the building as needed. Types up and contributes to the school bulletin or newsletter. Assists in designing and drawing up promotional and informational materials for parents. Accepts and processes tuition and school lunch payments from parents. Makes bank deposits. Uses a computer database or filing system to update records as necessary. Provides administrative support to the principal or other upper-level administrator as needed. Attends office meetings and takes minutes. Required Knowledge, Skills, and Abilities: Demonstrates strong interpersonal skills. Maintains a professional and friendly demeanor. Possesses excellent organizational skills. Is capable of managing time efficiently. Demonstrate ability to multitask effectively. Works well with a variety of students, administrators, and parents. Exhibits ability to remain polite and calm when dealing with troublesome students or frustrated parents. Possesses basic computer skills and knowledge of word processing programs. Is familiar with budget and publishing software such as Quicken and Adobe. Demonstrates ability to think creatively. Demonstrates strong writing and editing abilities. Possesses excellent telephone etiquette. Communicates clearly and effectively. Is capable of handling confidential student records in a responsible fashion. Demonstrates familiarity with basic office equipment such as multi-line phones, fax machines, and scanners. Education and Experience Qualifications: High school diploma, GED, or equivalent is required. An associate's Degree or Bachelor's Degree is recommended. Previous work experience in an office setting is highly preferred. Work Environment: The majority of working hours will be spent in a sedentary office setting. Light physical activity, such as walking, standing, and lifting up to approximately 10 pounds, is required on a daily basis. May require some local travel to complete office errands.

Created: 2026-03-04