Health Services Department Secretary C

Position Type: Secretary / Clerical/Department Secretary Date Posted: 2/6/2026 Location: Health Services Date Available: ASAP Closing Date: Until Filled Position / Title: Health Services Department Secretary C Bargaining Unit: DUSA Department/Location: Health Services Calendar Days: 261 Reports To: Health Services Supervisor JD Revision Date: 1/26/2026 Supervises: N/A Function / Position Summary Provide secretarial support to the Health Services Supervisor and Department including Registered Nurses, Certified School Nurses, Health Secretaries, and Home/Hospital Tutoring as well as Occupational and Physical Therapists, Vision and Hearing Technicians, and a Special Education Administrator. Job Duties / Responsibilities Process and manage time keeping for sub assignments, Health Services Staff, Home/Hospital -Tutors. Assist with daily department operations to include managing calls, and assisting visitors. Assist Health Services Supervisor(s) with Health Services communication. Process Health Services mail. Schedule and coordinate appointments and update the calendar for Health Services Administrators. Compile and maintain department calendars, assignments, and timelines. Prepare, receive, and sort correspondence for, and on behalf of, the Health Services Administrators. Responsible for creating/initiating written and verbal communication. Maintain Health Services roster. Schedule and Monitor Professional Development activities and special projects within the Health Services Department. Monitor budget accounts that fall under Health Services Reconcile appropriate IDEA Grant lines and maintain supporting documents Process all equipment and supply requests for Health Services Complete requests for special transportation for students with medical issues Provide secretarial support to Occupational Therapist Lead and Physical Therapist Lead Maintain inventory for all Health Services supplies and equipment. Create various forms, databases, and procedures for the Health Services department. Coordinate and process paperwork for new employees in Health Services. Prepare and submit for payment all Hospital Tutoring bills, as well as other invoices as appropriate. Process and manage contract invoices for nursing staff. Prepare year end reports for Nursing Staff reimbursement Maintain Health Services personnel files. Maintain department directory for Health Services staff. Perform other duties as assigned Education High School Diploma Experience / Knowledge Familiar with Infinite Campus, Embrace (504, IEP, DS, Administrative), WorkForce, Munis, Skyward, School Dude, Google, TIP Web, and Red Rover. Confidentiality and strong problem-solving skills. Excellent interpersonal skills and the ability to work independently in a collaborative manner. Excellent telephone communication skills. Strong computer skills (i.e. Word, Excel, Google). Able to use office machines, copier, fax, and phone. Excellent written and verbal communication skills. Accomplish accurate filing. Good organizational skills, able to multi-task. Ability to deal effectively with schools, staff and public Physical Demands Ability to work in a very fast paced and stressful environment. Ability to work on a computer over a major portion of the work day. Able to multi-task. SECRETARIAL CLASSIFICATION CRITERIA (As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education) CLASSIFICATION A (Proficiently demonstrates all criteria listed) Ability to communicate and interact with staff and co-workers in a professional manner. Demonstrates positive customer service skills Demonstrates confidentiality Ability to work independently Ability to prioritize tasks Demonstrates organizational skills Keeps accurate filing Maintain appropriate inventories and online file management Able to use office machines (ex. laminator, fax, intercom, phone, copier) Accurate typing/keyboarding Working knowledge of computer programs Willingness and ability to learn CLASSIFICATION B (Proficiently demonstrates all criteria listed, including classification A) Perform reception duties Perform student attendance duties Utilize excellent written and verbal communication skills (parents, staff and students. Responsible for tracking and balancing building/department expenditures (if applicable) Proficient in Microsoft Word, Microsoft Excel, and Google Workspace (Docs, Sheets, Slides, and Drive). Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.) CLASSIFICATION C (Proficiently demonstrates all criteria listed, including classification A+B) Demonstrates appropriate decision making in support of or in absence of director or supervising administrator Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building Proficient in specialized computer programs and applications. Responsible for creating and initiating written and verbal communication (community and district officials/representatives) Responsible for maintaining director or supervising administrator calendar/schedule (if applicable) Responsible for office management, environment, staff, finances (banking and financial software. Ultimately responsible for coordination, organization, facilitation of district level department/building Terms of Employment This is a 12-month DUSA position. Salary and benefits as established by the Board of Education. Attachment(s): DUSA 12 Month Benefit Sheet.pdf DUSA Salary Table.png

Created: 2026-03-04