Administrative Assistant - College of Medicine (Ft. ...

Department Fort Pierce Regional Medical School Campus Responsibilities This role serves as the receptionist and primary point of contact for the College of Medicine Ft. Pierce Regional Campus. Responsibilities include answering and routing telephone inquiries, greeting visitors, maintaining awareness of campus activities, scheduling appointments for the Campus Dean and Assistant Director, and managing conference room and campus calendars. The position also maintains the campus website and assists with preparing and distributing the Regional Campus Newsletter and related communications. The position provides comprehensive administrative and secretarial support to the Campus Dean, including preparing correspondence, thank-you letters, and PowerPoint presentations. Additional duties include managing communications and mailings, maintaining files, handling requisitions and office supply purchases, and coordinating travel arrangements for faculty, staff, and students in compliance with FSU policies. This includes processing travel authorizations, reimbursements, and ensuring proper documentation and approvals. The role also supports overall campus operations by submitting cleaning and repair requests, maintaining the appearance of shared spaces, handling mail delivery and confidential materials, and coordinating courier shipments. Additional responsibilities include running local errands, assisting with special event logistics, serving as a student exam proctor, and performing related duties to ensure efficient office operations. Qualifications A high school diploma or equivalent and two years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.) A valid Class E Florida Driver's License or the ability to obtain upon hire Preferred Qualifications Experience working with graphic design or visual materials Contact Info Jennie Elmore, Campus Administrator University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Veterans' Preference Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only. IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date. Click the links for eligibility information and required documentation , or call FSU Human Resources at (850) 644-6034 . Considerations This is an USPS (University Support Personnel System) position. This position requires successful completion of a criminal history background check . Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Created: 2026-03-04