Administrative Assistant

The Real Estate Assistant assists the director and RED team to ensure the smooth execution of projects from acquisition through project completion. The RED Assistant will focus on tasks related to larger, long-term projects to provide administrative support, document management, project coordination, billing, research, and reporting. Responsibilities: Provide administrative support to the director and RED team, including scheduling meetings, managing calendars, and preparing agendas. ??? Assist with the preparation and submission of project documentation, permits, contracts, and reports. ??? Drafts, proofreads, and edits letters, memos, meeting minutes, and other written communications for the Real Estate office staff; Ensures all paperwork is filled out correctly. ??? Maintain and organize project files, legal documents, and correspondence, both physical and digital. ??? Coordinate and communicate with internal departments, contractors, vendors, and local authorities. Provides records to internal departments and external entities upon request. ??? Track key project deadlines and assist with progress reporting and status updates. ??? Support the due diligence process by gathering and reviewing documents, data, and reports. ??? Assist with the preparation of presentations, financial spreadsheets, and development packages. ??? Manage purchase order and invoice tracking, budget updates, and expense reports for development projects. ??? Monitor and order office supplies, purchase orders and invoice payments; ensure office equipment is maintained and operational. ??? Handle confidential information with professionalism and discretion. ??? Communicates on behalf of assigned Real Estate office staff with a broad array of stakeholders, including agency staff, clients, vendors, partners, and the general public. ??? Assists the department staff with filing and processing documents, answers phones, processes and distributes mail, greets clients, and makes follow-up calls. ??? Assists with organizing community outreach events, meetings, and training. ??? Arrange travel and itineraries and other related tasks. ??? Serve as a liaison on behalf of the Real Estate office with other Agency departments. ??? Maintains Agency and Real Estate staff membership with boards, committees, and association Working hours: 8:00 AM - 5:00 PM Skills: see required Education: Associate Experience: 4-7 years Qualifications: Education & Experience: Associate???s degree in Real Estate, Urban Planning, Public Administration, Finance, or related field. Minimum three (3) years of progressive experience in real estate development, real estate, affordable housing, public housing, and/or property acquisitions. An equivalent combination of education or experience may be considered. Must have the ability to work independently and collaboratively in a team environment. Demonstrated success in managing complex, multi-phased affordable housing projects involving HUD programs and tax credits. Possession of a valid driver???s license and the ability to be insurable under company's automobile insurance plan at the standard rate. Temp to hire in Bham Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact . Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). key responsibilities Provide administrative support to the director and RED team, including scheduling meetings, managingcalendars, and preparing agendas.??? Assist with the preparation and submission of project documentation, permits, contracts, and reports.??? Drafts, proofreads, and edits letters, memos, meeting minutes, and other written communications forthe Real Estate office staff; Ensures all paperwork is filled out correctly.??? Maintain and organize project files, legal documents, and correspondence, both physical and digital.??? Coordinate and communicate with internal departments, contractors, vendors, and local authorities.Provides records to internal departments and external entities upon request.??? Track key project deadlines and assist with progress reporting and status updates.??? Support the due diligence process by gathering and reviewing documents, data, and reports.??? Assist with the preparation of presentations, financial spreadsheets, and development packages.??? Manage purchase order and invoice tracking, budget updates, and expense reports for developmentprojects.??? Monitor and order office supplies, purchase orders and invoice payments; ensure office equipment ismaintained and operational.??? Handle confidential information with professionalism and discretion.??? Communicates on behalf of assigned Real Estate office staff with a broad array of stakeholders,including agency staff, clients, vendors, partners, and the general public.??? Assists the department staff with filing and processing documents, answers phones, processes anddistributes mail, greets clients, and makes follow-up calls.??? Assists with organizing community outreach events, meetings, and training.??? Arrange travel and itineraries and other related tasks.??? Serve as a liaison on behalf of the Real Estate office with other Agency departments.??? Maintains Agency and Real Estate staff membership with boards, committees, and association experience 4-7 years skills see required qualifications Education & Experience:Associate???s degree in Real Estate, Urban Planning, Public Administration, Finance, or related field. Minimumthree (3) years of progressive experience in real estate development, real estate, affordable housing, publichousing, and/or property acquisitions. An equivalent combination of education or experience may beconsidered.Must have the ability to work independently and collaboratively in a team environment.Demonstrated success in managing complex, multi-phased affordable housing projects involving HUDprograms and tax credits. Possession of a valid driver???s license and the ability to be insurable under company'sautomobile insurance plan at the standard rate. education Associate

Created: 2026-03-04