Administrative Assistant

On-Board Services is hiring an Administrative Assistant in Bay Point, Ca For immediate consideration please send your resume to Subject Line: Position Title and State you are locatedAbout Us: On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k.Position Details: Title: Administrative Assistant Position Type: Contract Job Location: Bay Point, CA Shift: 1st Shift Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance Compensation: $27.00- 29 /HR Administrative & Office Support • Execute administrative support tasks with minimal supervision, following established policies and procedures. • Serve as the primary point of contact for internal and external inquiries via phone, email, and in person; triage issues and determine urgency. • Manage the Site Director's calendar, appointments, correspondence, and paperwork to ensure accuracy and timeliness. • Organize and support meetings-including preparing agendas, taking accurate minutes, and proactively tracking action items. • Coordinate business travel arrangements and process travel expenses for site leadership and designated team members. • Perform general clerical duties such as filing, document preparation, data entry, and recordkeeping. • Provide front-office coverage including greeting visitors, coordinating check-in, and partnering with Security on access needs (including badge issuance). Operational & Financial Support • Research, compile, and prepare reports, presentations, charts, and other documentation as needed. • Support departmental and project financial processes, including monitoring budget spend and preparing/approving requisitions and invoices. • Assist in managing department purchasing requests, vendor coordination, and cost tracking. • Coordinate site tours, audits, and leadership visits; ensure required materials and safety protocols are in place. Event & Engagement Coordination • Plan and support internal/external business-critical events (e.g., town halls, kaizen/5S events, customer tours, trainings). • Coordinate itineraries, logistics, accommodations, registrations, catering, and onsite materials for events and visiting personnel. • Support employee engagement initiatives, volunteer activities, recognition programs, and site communications. Site Logistics Support • Assist with receiving and shipping coordination to manage incoming and outgoing mail and packages. • Maintain office supplies inventory; oversee service requests for office equipment and meeting spaces. • Collaborate with Human Resources on onboarding (badges, workstation readiness, orientation schedules) and other people-related initiatives as needed. Qualifications: The Administrative Assistant provides high-level administrative and operational support to the Director of Operations and the manufacturing leadership team . This role ensures efficient day-to-day operations by managing communications, coordinating schedules, supporting departmental processes, and assisting with site-wide activities. The ideal candidate thrives in a fast-paced plant environment, demonstrates strong organizational skills, and maintains a high degree of professionalism, confidentiality, safety awareness, and initiative. • Associate degree in a related field or equivalent professional experience. • 3-5 years of administrative support experience, preferably supporting Director/Executive-level leaders in a fast-paced environment. • Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint, Teams). • Experience with badge creation/access management systems. • Excellent written and verbal communication skills and strong interpersonal abilities. • Ability to multitask effectively while maintaining attention to detail. • Self-starter with exceptional organizational and time-management skills. • Demonstrated discretion, confidentiality, and professionalism. • Ability to stand for extended periods as needed. • Ability to lift up to 50 pounds occasionally (e.g., event setup, packages). Preferred Skills • Experience in a manufacturing, operations, or industrial environment. • Familiarity with procurement systems (e.g., Ariba, SAP). • Experience supporting cross-functional leadership teams. • Working knowledge of Lean or continuous improvement tools (e.g., 5S, kaizen). • Experience with expense and travel platforms (e.g., Concur). Today! On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America. The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board's Mission is to provide "Flexible Service by applying the talents of our people, work processes and technology to meet our clients' expectations in a Safe, Responsible and Dependable manner." On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics. 26-00223

Created: 2026-03-04