Secretary & Accountant / Administrative Assistant

About Us ERL Intermodal and Truck63 are part of the Empire Family of Companies, a growing transportation and logistics organization serving Central New York. ERL operates a fleet of 52 GPS-equipped trucks supported by a dedicated team focused on safety, efficiency, and reliable service. Position Summary We are seeking a reliable and detail-oriented Secretary & Accountant to support daily office operations while managing accounting and bookkeeping functions and assisting with mechanical service writing. This role combines administrative assistant duties, accounting support, and service coordination within a fast-paced trucking and mechanical service environment. Key Responsibilities Answer phones and manage incoming emails and office communications Schedule meetings and maintain organized office filing systems Perform accounts payable and accounts receivable functions Prepare invoices and manage billing processes Reconcile bank statements and credit card accounts Track expenses and assistance with financial and bookkeeping reports Process payroll as needed Prepare service quotes, work orders, and service invoices Coordinate communication between technicians, customers, and office staff Follow up on outstanding invoices and customer payments Requirements Qualifications Experience as a Secretary, Administrative Assistant, or Accounting Administrator Knowledge of basic accounting and bookkeeping principles Proficiency in Microsoft Office (Excel, Word, Outlook) Experience with accounting software (QuickBooks or similar) Strong organizational, multitasking, and communication skills Ability to work efficiently in a fast-paced office environment Preferred: Mechanical service writer or dispatcher experience Familiarity with work order systems or service management software Basic knowledge of mechanical, trucking, or service industry operations Benefits Why Join the Empire Family of Companies? Stable, locally rooted organization with continued growth Collaborative and supportive team environment Opportunity to play a key role in daily operations and financial processes Diverse responsibilities that keep each day engaging and meaningful Apply today to join ERL Intermodal & Truck63 — where teamwork, reliability, and operational excellence drive everything we do.

Created: 2026-03-04