Proposal Coordinator

PROVADO INC. - Atlanta, GA JOB DESCRIPTION At PROVADO, we collaborate with our customers to bring their vision to life. Utilizing our global sourcing network with access to a vast array of raw materials, we work with renowned designers on world-class projects to produce hotel furniture of the highest quality for guestrooms, suites, and public areas. With a manufacturing focus on case goods, seating, and vanities. Our projects range from mid-tier to five-star luxury hotels. Our passion is achieving the balance between materials, craftsmanship and design. The Proposal Coordinator is responsible for the preparation of bids/proposals. The Proposal Coordinator will also be responsible for reviewing bid requests, working with supply chain partners to obtain pricing in a timely fashion, assisting in the strategic analysis of all quotations and proposals, and providing support for some outside sales activities. The Proposal Coordinator will also handle Shipping & Logistics: Coordinate incoming and outgoing courier shipping (FEDEX) including documentation and tracking DUTIES AND RESPONSIBILITIESBid/Proposal Activities Obtain and organize incoming quotation requests Maintaining customer information and project database in Sales Force Preparing summaries on specifications Issuing bid packages to our suppliers/manufacturing partners Liaise with supply partners regarding pricing Sourcing products when required Working with our Asia team as required Compiling pricing into spreadsheets to use for quotations Assisting with the strategic analysis during the "pre-bid" process Preparing quotes to send to clients in a timely fashion Providing our Representatives with service when requested Providing our clients with service when requested Reviewing orders to ensure that they reconcile with the quotation Project Communication Clear and consistent communication between all parties involved in a project, from designers, clients, project management team and manufacturers Ensure that any updates to schedule and pricing are provided to client in a timely manner. SKILLS AND QUALIFICATIONS Exceptional written and verbal communication skills, both with clients and internal staff Ability to take initiative, balance multiple tasks and think ahead Efficient in accounting and math Excellent organizational skills with a strong attention to detail Ability to multi-task and problem solve Proficient knowledge of Microsoft Office Excel and Word EDUCATION AND EXPERIENCE High School Degree, Preferred completion of post-secondary diploma Minimum 2 years' experience working in a related role or equivalent Experience with Design, Furniture and/or engineering businesses is an asset COMPENSATION Competitive salaries and health insurance provided with a 401K option. Position requires 2-3 days in Tucker, GA office. Must live in the greater Atlanta Area Interested candidates, please reply to the following email address: [email protected] Company Name: PROVADO INC. Contact Email: [email protected] Website: City: Atlanta State: GA Country: USA Job Title: Proposal Coordinator Job Type: Full-time Must Manage Others: No Date Published: February 26, 2026

Created: 2026-03-04