Accounts Payable Specialist

Position Summary Under the direction of the Program Manager VI - Administrative Services, the Administrative Assistant - Accounts Payable performs a variety of accounting and administrative duties to support daily operations. The incumbent is expected to exercise sound judgment, independence, initiative, and professional expertise in conducting day-to-day responsibilities. All duties must be performed in accordance with City safety rules, department policies and procedures, and applicable federal, state, and local regulations. Essential ResponsibilitiesAccounts Payable & Financial Processing Process requisitions and purchase orders for Operations & Maintenance (O&M) and Capital projects Attach required vendor documentation within Munis Review invoices for accuracy and prepare payment vouchers in Munis Maintain inventory accounting records within the Computerized Maintenance Management System (CMMS) Assist with pricing adjustments and project close-out within CMMS Administrative Support Answer and route phone calls and written correspondence Respond to door/gate calls and direct visitors as necessary Collect, verify, and enter service and parts requisitions into CMMS Maintain organized filing systems and office procedures Provide general administrative support including meeting scheduling and coordination Assist staff with routine questions and minor issues Communicate effectively both verbally and in writing QualificationsEducation & Experience High School Diploma or GED required Minimum 1 year of related work experience Experience with Accounts Payable software required Experience with Munis preferred Technical Skills Proficient in Microsoft Office Suite Ability to learn and navigate CMMS software Strong data entry and record-keeping skills Other Requirements Valid Indiana Driver's License (if operating a City vehicle) Strong organizational skills and attention to detail Ability to work independently Proficient in English Physical Demands Primarily office-based work requiring sitting, standing, walking, and occasional bending or reaching. Moderate noise environment. Dress Code Business casual attire required. Closed-toe shoes mandatory.

Created: 2026-03-04