Part-Time Assistant Payroll Specialist

Description This is a part-time position. The Assistant Payroll Specialist will support the payroll department in processing payroll, maintaining payroll records, and ensuring compliance with company policies and legal requirements. Bilingual is a plus, but not required. This role involves handling sensitive information, assisting in the preparation and distribution of employee paychecks, and responding to payroll-related inquiries. Skills: Proficiency in Microsoft Office Suite, particularly Excel. Ability to work independently and as part of a team. Ability to multitask. Working Conditions: Standard office environment. May require occasional overtime during peak payroll periods. This job description is comprehensive and may be subject to change or additional duties as decided by the hiring manager. ResponsibilitiesPayroll Processing: • Assist in the preparation and processing of bi-weekly payroll for several hotel entities. • Verify the accuracy of payroll data, including earnings, deductions, benefits, and taxes. • Ensure timely and accurate distribution of paychecks or direct deposits. Record Maintenance: • Maintain and update payroll records, including employee data, salary changes, and tax withholdings. • Ensure all payroll transactions are properly documented and filed. • Assist in maintaining accurate records of employee attendance, time-off, and leave balances. Compliance and Reporting: • Ensure payroll practices comply with federal, state, and local regulations. • Assist in preparing and filing payroll-related reports, including tax filings and year-end reporting. • Stay informed about changes in payroll laws and regulations. Employee Support: • Respond to employee inquiries regarding payroll issues, benefits, and deductions. • Provide support in resolving payroll discrepancies and processing payroll adjustments. • Educate employees on payroll policies and procedures. • Assist with employee onboarding procedures as needed. Collaboration and Coordination: • Work closely with the payroll manager to ensure accurate and timely payroll processing. • Coordinate with other departments to gather necessary information for payroll processing. • Assist in special payroll projects and audits as needed. Qualifications • High school diploma or equivalent. • Reliable attendance and willingness to learn. • Proven experience in payroll processing or a similar role. • Familiarity with payroll software and systems (e.g., ADP, Paychex, QuickBooks). • Knowledge of federal, state, and local payroll laws and regulations. • Strong attention to detail and accuracy in data entry and record-keeping. • Excellent organizational and time management skills. • Strong communication and interpersonal skills. • Ability to handle confidential information with discretion.

Created: 2026-03-04