Administrative Assistant - Athletics

Position Type: Administrative and Business Office Support/Secretary/Clerical Date Posted: 2/19/2026 Location: Oxford High School Date Available: March 2026 District: Oxford Community Schools Administrative Assistant (215 Workdays) Oxford Community Schools - Athletics Department 2025-26 School YearPrimary Function: To serve as confidential assistant to the administrator(s) in charge and to facilitate the mission of the school through effective communication, problem solving and the provision of quality administrative support services. Qualifications - Education & Experience: High school diploma or equivalent required. Associates degree or equivalent combination of education and experience preferred. Three (3) years related experience, including direct experience in office coordination, i.e., prioritizing work assignments, maintaining workflow to meet deadlines. Experience and training which provide the following abilities, skills and knowledge: Knowledge of grammar, spelling, punctuation and mathematics to perform successfully in this position. Proficiency in the use of technology and applications such as Google, Microsoft Suite, etc. Possess the keyboarding skills necessary to perform successfully in this position. Ability to establish priorities, resolve conflict, remain calm under stressful situations, and multi-task. Ability to compose and generate various forms of communication. Ability to communicate with staff, students and community members in a courteous, tactful, and effective manner. Ability to operate standard office equipment. Ability to work effectively under pressure with minimal supervision. Commitment to maintaining confidentiality specific to all student/school-related matters. Must exhibit a pleasant personality and positive attitude toward working with students, administration, staff and community members. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Essential Duties & Responsibilities: Serve as a resource/liaison for parents, students, staff and community members in the day-to-day operations of the department. Serve as support staff to administrator and perform administrative support functions as needed. Maintain athletic records for both students and coaches in the appropriate data systems. Assist the administrator with tracking the department budget and managing internal funds. Manage all departmental activities related to invoicing, cash receipts, PO requests, credit card reconciliation, and departmental Amazon account, including account reconciliation. Maintain inventory for all supplies (such as instructional & office supplies, athletic gear, etc.) Track various compliance activities, licensing requirements and inspections associated with department. Payroll processing for department employees. Coordinate scheduling (such as master calendar, facility scheduling, transportation, travel activities, schedule changes, staffing needs, etc. Determine student eligibility for services per state and local guidelines. Coordinate activities, including awards nights, student releases/returns, school drills, department-related events, etc. General office duties, including word processing, filing and retention of student records. Assist with incidents of student illness and medication, as needed. Assist with compilation of department reports, key assignments, and evaluations, as needed. Maintain regular and predictable in-person attendance. Support the OCS vision and mission. Perform other duties as assigned by the administrator-in-charge or designee. OESPA 2025-26 base hourly rate: $19.19 Reports to: Athletic Director To Begin: March 2026 Attachment(s): Official OCS Posting

Created: 2026-03-04