Administrative Assistant - Operations

About the Organization Clare Rose Inc. is a third generation beer, wine and spirits distributor that has been owned and operated by the Rose family more than 85 years. We exclusively service Long Island, our office is located in East Yaphank. Our leading suppliers are Anheuser-Busch InBev and Heineken USA. We have partnerships with several key Long Island craft breweries, our portfolio is extensive. The Clare Rose Family believes in providing the best place to work while employing the highest quality people who are trustworthy, hard-working and knowledgeable. These qualities match our high expectations of service to customers, community and the environment. EOE Statement Clare Rose, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of age, race, sex, sexual orientation, creed, color, national origin, ancestry, marital status, disability or any other characteristic protected by law. All employment related decisions are based solely on relevant criteria including experience and suitability. All applicants are asked to complete this form on a voluntary basis, separately from the employment application. This information is confidential and will not be used for interviewing purposes. This information is used to comply with government record keeping, reporting and other legal obligation under Affirmative Action requirements of Section 503 of the Rehabilitation Act or as necessitated by any other federal law or regulation. Position Executive Assistant - Operations DescriptionAdministrative Assistant The Administrative Assistant will work directly with and support the Vice President of Operations and Safety. Ultimately, this position will contribute to the efficiency of our business by providing personalized and timely support to senior-level managers. Job Responsibilities Enhances executive's effectiveness by providing information management support; representing the executive in certain circumstances. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Prepares reports & presentation by collecting and analyzing information. Prepare internal and external corporate documents for team members and industry partners Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Maintains suppliers, customer & team members confidence and protects operations by keeping information confidential. Maintains and tracks training of employees for regulatory or supplier compliance. Coordinates and tracks drug testing for compliance with DOT and non-DOT regulations. Assists with other tasks as assigned by the Vice President of Operations and Safety. Development Professional development includes education of company practices, policies and services. Continuous education regarding general administrative skills, (i.e. telephone techniques, proper email and general correspondence, customer service, computer skills and inter-personal communication). Continuous education in regard to company procedures and job knowledge. Position RequirementsAdministrative Assistant Requirements Advanced Microsoft Office skills with an emphasis on excel and Power Point An ability to learn and utilize firm-specific programs and software Above average oral and written communication skills Exceptional interpersonal skills Excellent organizational skills Friendly and professional demeanor Discretion and confidentiality Education and Experience Minimum of a high school diploma College Courses or College Degree a plus Full-Time/Part-Time Full-Time Shift Days Location Clare Rose Inc. - Yaphank Pay Rate Based on experience: $55,000 - $60,000 This position is currently accepting applications.

Created: 2026-03-04