Executive Assistant to the Chairman

We are seeking an Executive Assistant to provide high-level support to the Chairman of a dynamic, fast-growing family office. This is a unique opportunity to work alongside an accomplished founder and Chairman, ensuring the seamless execution of both professional and personal demands in a fast-paced, high-growth environment. The ideal candidate is polished, discreet, and thrives under pressure. They will be highly skilled in managing complex calendars, travel logistics, high-profile events, and confidential matters with the utmost professionalism. This is a role for a career EA who anticipates needs, solves problems proactively, and brings calm and organization to a fast-moving environment. Key Responsibilities ·        Manage an ever-changing executive calendar, schedule, and priorities. ·        Partner with PA team to coordinate national and international travel, including detailed itineraries and logistics. ·        Provide executive-level meeting preparation, documentation, and follow-up. ·        Handle sensitive correspondence, expenses, and records with discretion. ·        Partner closely with OpCo CEO’s, Family Office President and the broader executive team to ensure alignment. ·        Oversee special projects, events, and initiatives on behalf of the Chairman. ·        Maintain strong working relationships with stakeholders, staff, and family members. ·        Participate in a rotating weekend on-call schedule as part of the Chairman’s office team. Requirements ·        10+ years of C-Suite executive support experience, ideally with UHNW individuals. ·        Proven ability to thrive in a high-pressure, fast-growth environment. ·        Exceptional organizational skills, emotional intelligence, and problem-solving ability. ·        Tech-savvy with strong proficiency in Microsoft Office Suite, SharePoint, OneDrive, and iOS devices. ·        Familiarity with Asana. ·        Flexibility to work evenings, weekends, and travel as needed. ·        Impeccable discretion, integrity, and professionalism. Why This Role? This is not a typical EA role, it is a career-defining opportunity for someone who thrives in dynamic environments, enjoys being a trusted strategic partner, and is passionate about service excellence. You will be at the center of decision-making and execution for a highly successful Chairman, helping shape the impact of a growing family office and its portfolio of companies including 4000+ team members. Benefits 21 paid days off (15 days of PTO, which increases with tenure, plus 6 holidays). Flexible Spending Account (FSA) and Health Savings Account (HSA) options. Medical, dental, vision, long-term disability, and life insurance. Generous 401(k) with up to 6% employer match. At ICBD, we believe leadership, innovation, and purpose go hand in hand. Be part of a team where your work drives lasting impact and your career reaches new heights. ICBD participates in the U.S. Department of Homeland Security E-Verify program. Recruiter ID: #LI-JW1

Created: 2026-03-04