Budget & Personnel Coordinator - Grant & Contracts

Budget & Personnel Coordinator - Grant & Contracts Please see Special Instructions for more details. The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the finalist. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write 'see resume' on your application when completing the job duties section. UNC Charlotte Benefits Information: Position InformationGeneral Information Vacancy Open to All CandidatesEmployment Type Permanent - Full-timeIf time-limited, note appointment end dateHours per week 40Months per year 12Position Number 002099NC Salary Grade Equivalency NC11Classification Title Business Services Coordinator - AdvancedWorking Title Budget & Personnel Coordinator - Grant & ContractsSalary Range $44,640 - $55,800Anticipate Hiring Range $44,640 - $55,781FLSA Status Non ExemptDivision Academic AffairsDepartment College of Health & Human Svc (Col)Work Unit College of Health & Human SvcWork Schedule 8:00 am - 5:00 pm; Monday - Friday. Maximum teleworking availability of 1 day per week, pending approval after the onboarding period.Primary Purpose of Position This position reports directly to the Assistant Dean for Finance & Personnel in the College of Health and Human Services and is one of five team members on the CHHS Business Office team. This position is the college expert on research-related budget & personnel and works closely with primary investigators/faculty, staff, and the Division of Research Office of Research Services.Minimum Education/Experience Required Minimum Qualifications: Bachelor's degree in business administration or a related discipline; or an equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions. Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.Essential Job Duties Acts as college resource and expert on all CHHS grants and contract activity; serves as the main contact in the college for grant fund management. Processes release time, summer salary, permanent personnel actions, educational awards, assumptions of risk, payroll certifications, effort reporting, and other post-award duties as assigned. Works with department administrative staff to provide guidance on purchasing, travel, and any other transactions related to grants Approves grant transactions submitted by the units (pCards, purchase orders, travel, temporary hire actions, etc.) for the college and ensures that transactions fall within approved grant fund parameters. Acts as college liaison for the college with the Division of Research's ORS/post-award team on policies, procedures, reporting, compliance, grant closeout, and other post-award management topics. Fund management for all CHHS external grants and contracts; tracking & reconciling transactions. Other post-award duties include reporting, budget revisions, assumption of risk forms, cost share tracking, release time tracking, etc. Other Work Responsibilities Back up to other Business Office team members as needed Other duties as determined by the Assistant Dean for Finance & Personnel Departmental Preferred Experience, Skills, Training/Education Previous experience with accounting and financial management Knowledge of Banner, Niner Research, Malibu, 49er Mart, Concur, and other campus systems Experience in higher education Professional experience working with federal and state grants and contracts Strong written and verbal communication skills Ability to work with very careful attention to detail and adhere to deadlines Necessary Licenses or CertificationsWork Location CHHS Business Office located in Dean's OfficePosting date 02/17/2026Closing date 03/08/2026Proposed Hire Date 04/01/2026Contact InformationSpecial Notes to Applicants The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the finalist. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write 'see resume' on your application when completing the job duties section. UNC Charlotte Benefits Information: Posting Specific Questions Required fields are indicated with an asterisk (). How did you hear about this employment opportunity?UNC Charlotte Website HERC Job Board Inside Higher Education Circa (formerly known as Local JobNetwork) Another Website Agency Referral Advertisement/Publication Personal Referral Other Where did you learn about this posting? (Open Ended Question) Do you have a Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience.Yes - I have at least Bachelor's degree in business administration or a related discipline Yes - I have an Asociate degree in a related discipline with at least two (2) years of relative experience to the position Yes - I have a High School Diploma/GED with at least four (4) years relative experience to the position No Please describe your accounting and financial management experience. (Open Ended Question) Do you have experience working in Higher Education? Yes No Do you have professional experience working with federal and state grants and contracts? Please explain: (Open Ended Question) Applicant Documents Required DocumentsResume / Curriculum Vitae Cover Letter / Letter of Interest Contact Information for References Optional Documents

Created: 2026-03-04