Experienced Legal Billing Coordinator

The CompanyFriedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in seven states. While our legal expertise sets us apart, it's our mindset that drives us forward. We bring a fresh, fast-paced energy that drives our momentum and shapes how we approach every challenge.We are a company that chooses to dig deeper, solving problems at the root instead of settling for surface fixes. Here, there are no passengers because every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges come, we row together and lean in as one team to get the job done, no matter what.The PositionFriedman Vartolo LLP is seeking an experienced Legal Billing Coordinator to join its accounting department. The Billing Coordinator ensures the Firm tracks and collects billable fees and costs consistently and correctly. This position supports the day-to-day operations of the firm by ensuring the Firm charges its clients appropriately and collects payments in a timely manner. In this role, you will be requesting and receiving fee approvals from clients, invoicing, reviewing case management system activity, and handling general billing inquires.This position requires accurate and reliable managing of financial records and processing business transactions. Strong attention to detail and organizational skills are essential. A strong degree of computer knowledge is required.Responsibilities Request and receive approval from clients to bill excess feesCreate invoices for work performed by attorneys and paralegals in accordance with established Firm guidelines and client directivesThoroughly review case management system to ensure accurate billing of work completed Prepare invoices for submission to clients by reviewing and attaching necessary supporting documents such as third party receipts, bills, court filings, fee approvalsCommunicate with attorneys and paralegals to ensure timely and accurate billingAssist in resolving billing inquiries and issuesMaintain detailed, accurate and up to date billing recordsReview and prioritize unbilled fees and costs based on case activity and client deadlinesWork independently on assigned workload but also be able to collaborate with team membersAssist managers with other billing, A/R and A/P tasks as neededRequirements 2+ years of default services legal billing experienceComfortable working with numbersProficient with Microsoft Excel and other Office applicationsSuperior organizational, resourcefulness, multi-tasking and time management skillsExcellent written and verbal communication skillsAbility to determine areas of weakness and find creative solutions to improve efficiencyExperience in legal billing or foreclosure default processing a plus Compensation/BenefitsWe offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement.ADA ComplianceConsistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at to request an accommodations.LocationGarden City, NY office.

Created: 2026-03-04