AP Specialist

Job Overview: Search Solution Group is seeking an Accounts Payable (AP) Specialist on behalf of our client, a leading independent office products dealer offering a wide range of solutions including office supplies, furniture, technology products, and breakroom essentials. This role is essential to ensuring that goods, services, and expenses are paid accurately and on time, with proper approvals and correct posting to the general ledger. The AP Specialist will support financial accuracy, compliance, and efficient month-end and year-end close processes. Key Responsibilities: Reconcile, code, and post vendor invoices and statements. Download, process, and research exceptions for EDI invoices. Reconcile wholesaler and vendor statements to open Accounts Payable ATB balances and resolve discrepancies. Process petty cash reimbursements; reconcile, code, and post receipts. Process vendor payments via checks, fax checks, and ACH. Prepare accruals and general ledger expense schedules for month-end close. Collaborate closely with the Controller on reporting, analysis, and asset tracking projects. Partner with the Purchasing department to ensure financial accuracy. Prepare vendor credit applications and set up new vendor accounts. Track and reconcile vendor credits related to shortages and returns. Post and remit sales tax in DDMS. Cross-train in Accounts Receivable, including daily cash and payment deposit reporting. Provide support to vendors and customers as needed. Assist with year-end close, physical inventory, and audit preparation. Perform other related duties as assigned in support of the company's mission and core values. Requirements include: Education: High School Diploma required; additional coursework in accounting or finance preferred. Experience: Minimum of 3+ years of high-volume Accounts Payable experience. Working knowledge of general ledger and bookkeeping concepts through experience and/or education. Experience working with ERP systems in an accounting environment. Skills: Strong attention to detail with high accuracy. Ability to multitask, prioritize, and solve problems effectively. Proficiency in Microsoft Excel, Word, and Outlook. Comfortable learning and using new applications and systems. Strong organizational and time management skills. Certifications: Accounts Payable or Accounting certifications preferred but not required. Knowledge: Accounts Payable processes and best practices. General ledger accounting and expense accruals. ERP systems, MS Office, and SharePoint. Sales tax posting and reconciliation processes. Key Competencies: Excellent oral and written communication skills. Strong work ethic and self-motivated approach. Ability to work independently as well as collaboratively in a team environment. High level of confidentiality and professionalism. Detail-oriented with a commitment to accuracy. Adaptable and resourceful in a fast-paced environment. Maintains a neat and organized workspace. How to Apply: To apply for this position, please click the "Apply" button at the top right of your screen. Alternatively, you can email your application to . Please ensure to include your resume and any other relevant documents or information that showcase your qualifications and suitability for the role. We appreciate your interest in joining our team and look forward to reviewing your application. Company Overview: Company Industry: Business Supplies and Equipment Location: Raleigh, North Carolina Equal Opportunity Employer Statement: Search Solution Group is an Equal Opportunity Employer committed to fostering an inclusive workplace where diversity is valued and respected. We do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status in our hiring process or employment practices. We believe that a diverse workforce brings unique perspectives and strengths, driving innovation and growth. All employment decisions are based on qualifications, merit, and business needs. We welcome applicants from all backgrounds to apply and contribute to our team. Disclaimer: Please note that the job description provided is not exhaustive and is subject to change. Additional duties may be assigned as needed to meet the evolving needs of the organization and to ensure the successful completion of projects and objectives.

Created: 2026-03-04