Executive Assistant /CNO

? Executive Assistant to the Chief Nursing Officer? About the Role: The Executive Assistant to the Chief Nursing Officer (CNO) provides high"'level administrative, operational, and technical support to ensure the efficient functioning of the CNO office. This role supports daily operations, coordinates communication across Nursing leadership, and partners with internal and external stakeholders to facilitate strategic and administrative priorities.? Salary Range: $46,332 - $72,150? Shift/Schedule: Full-time/Days/75 hours per pay period? About Saratoga HospitalAt Saratoga Hospital, we"ve built a reputation for high-quality, compassionate care and a commitment to the health and well-being of our community. As part of the Albany Med Health System, we combine advanced technology with a deeply personal approach—creating a supportive environment for patients, staff, and providers alike. We believe that exceptional care starts with exceptional people.? What You"ll DoOffice Management & Administrative Support:Provide comprehensive day"'to"'day administrative support to the CNO, including calendar management, meeting coordination, document preparation, and workflow prioritization.Maintain office systems and processes, including file management, scheduling, and preparation of materials for internal and external meetingsFiscal & Budgetary Coordination:Coordinate fiscal operations for the CNO office, including invoice processing, reconciliation, tracking expenditures, and supporting annual budget development.Data, Dashboards & ReportingCompile monthly Nursing leadership reports (quality, patient experience, staffing, education, finance) by pulling data from stakeholders and systems; assist with creating executive"'ready visuals.Track KPIs for the CNO office (e.g., meeting cadence, completion rates, budget status) and maintain a simple dashboardEvent Support & Special Projects:Support planning and execution of Nursing Week activities, including event coordination, catering arrangements, technology needs, and vendor contracts.Nursing Agency Contracts: Maintains oversight over all agency contracts and communicates directly with nursing leadership. Supplies nursing leaders with up-to-date information regarding the needs based oHR/Workforce Support (non"'clinical/administrative)Facilitate onboarding/offboarding for Nursing leaders (access, badges, systems, distribution lists, orientation schedules).Support timekeeping, attendance exception forms, and credential/education tracking reminders in coordination with HR/Medical Staff Services.Assist with recognition programs (DAISY, service awards) and leader communication around performance review timelines.Communications & Stakeholder EngagementDraft, edit, and format CNO communications (memos, slide decks, intranet posts); ensure alignment with organizational templates and brand.Coordinate town halls, leadership rounding schedules, and follow"'up communications.Serve as a point of contact for community relations, philanthropy, or academic partners as directed.Project Management & Special InitiativeProvide light project management (project plans, milestones, RAID logs) for CNO"'sponsored initiatives (e.g., Magnet, shared governance optimization, documentation upgrades).Track deliverables and prepare concise status updates for the CNO.Coordinate meetings, conferences, special events, and executive travel logistics, ensuring all arrangements, materials, and technology needs are met.Records Management & ConfidentialityMaintain secure, organized, and auditable records (contracts, minutes, personnel"'sensitive documents) in accordance with policy and retention schedules.Uphold strict confidentiality and HIPAA/privacy standards in all communications and document handling.Additional Duties:Provide backup coverage and support to the Assistant to the President/CEO and Executive Assistant to the Vice President of Operations when required.Participate in committees and workgroups as assigned by the CNO.? What You BringAssociate"s degree minimum, Bachelor"s Degree preferred. Minimum of 3 years in progressive levels of administrative and/or executive support roles and responsibilities.

Created: 2026-03-04