Costing Specialist - Energy Conservation

Job Summary: Under the direction of the Energy Conservation Program Director, this position is responsible for identifying and assigning appropriate fund sources to weatherization projects, monitoring and documenting actual project costs incurred, entering requisitions for goods and services into procurement software, managing and maintaining accurate on-site inventory balances, and assisting in the analysis of department budgets. Essential Functions:Duties and Responsibilities: Review, analyze, and confirm specific job/project work orders and measures that are active/open in project execution software/application. Assign preliminary/planned optimal grant funding to each individual measure within a job/project by leveraging State Fiscal Policy, training & help documents, general financial knowledge, and work experience. Ensure projects are expensed/costed in alignment with State fiscal policies and regulations. Track, enter, and update/adjust actual direct labor and material costs/expenses which have been incurred on specific jobs/projects. Ensure all data are accurate, complete, and entered in a timely manner. Reconcile planned vs. actual costs/expenses. Communicate directly with Contractors and on-site staff to obtain project statuses, invoices, and other required paperwork. Monitor and review on-site contracting crew weekly hours worked and timesheet entry to ensure labor hours are applied accurately. Update workflow software/tool on a regular basis with detailed notes, relevant costs/invoices, and appropriate documentation/paperwork for mechanical contractors, CAPRW field staff, and other contractors. Update project execution application with notes and statuses for mechanical, crew, and appliance invoices. Update and track client files as necessary to ensure all in-process jobs/projects are accurately costed and kept up-to-date with required documentation, notes/comments, and statuses. Ensure data and reporting alignment between physical files, financial software, and project execution application/software. Move projects/jobs through the workflow software in an efficient and timely manner as required based on actual job/project progress and status changes. Ensure client information is maintained and protected in a secure manner at all times. Ensure that files are maintained in accordance with state, federal or agency information security/confidentiality policies. Maintain and update as necessary costing/pricing libraries stored in the project execution software/application to ensure current, accurate, and consistent costs/expenses are applied to weatherization jobs/projects. Provide monthly production reports of completed work and closed client files. Proactively identify when procurement actions are necessary to acquire goods or services in order to maintain progress on jobs/projects. Enter requisitions into Procurement software as appropriate, and follow-through to ensure they are sourced to purchase orders and lead to timely and accurate supplier payments. Enter requisitions into Procurement software as directed/needed for other goods/services which are not directly related to specific jobs/projects. Maintain accurate inventory by processing transfers in a timely manner, monitoring purchases and receipts, conducting monthly physical counts, and performing monthly reconciliation. Understand contract requirements for each utility for which CAPRW is a contractor. Accurately prepare, administer, and submit monthly utility contract rebate invoices as required and in a timely manner. Monitor expenditures to ensure the weatherization program is compliant and operating within fiscal policies/guidelines to meet contract unit requirements. Provide input on identifying and resolving systemic problems and assist in planning for the improvement of processes, systems, and procedures. Attend meetings and training as requested/required; participate in Agency Committees as needed and appropriate. Train new/incoming staff on fiscal policies and procedures as related to weatherization. Other duties as required or assigned. Safety: Responsible for conducting all duties in a safe manner. Qualifications:Education & Experience: Associate's degree in Accounting, Finance, Math, Economics, Business Administration, or related field with 2 years of experience in job costing and accounting or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Non-profit accounting experience preferred. Abilities and Skills: In order to be successful in this position, the person will at minimum need to possess the following abilities and skills: Must be able to fulfill departmental goals and objectives using initiative, self-motivation, organizational skills, and sound judgment. Strong math, organizational, time management, and computer skills Experience working with Google Apps and Microsoft Office products including Excel and Access Excellent oral and written communication skills Must be able to work effectively as a team member in a fast-paced, cross-functional environment Demonstrated organizational skills and attentiveness to detail. Must be self - motivated and able to relate to and communicate effectively with varied socio economic and multi ethnic groups and/or individuals. Ability to coordinate, monitor, and manage multiple projects simultaneously, requiring attention to detail, strong organizational and time-management skills, and ability to prioritize and execute effectively. Must have demonstrated critical-thinking competency; ability to effectively organize ideas, analyze and interpret client and policy information/data, and make sound evaluations and assessments. To ensure compliance with program requirements, and safety of staff and clients, the ability to communicate effectively in English, both verbally and in writing is required. Core Technology Competency: Level -2 Intermediate 1 Physical Requirements: Normal office physical exertion required. Mental Requirements: This position requires an awareness of deadlines, the ability to handle and prioritize multiple tasks, and the ability to function independently. Good analytical and math skills are required. Environmental Requirements: Normal office and warehouse environment. BenefitsDepartment: Energy Conservation Starting Salary Range: $23.40/hr - $26.32/hr Locations: Syndicate (Headquarters) - 450 Syndicate St. N. Saint Paul, MN 55104 Schedule: M-F, 40 Hours/Week, Full Year, Non-Exempt, Union Eligible 8:00am-4:30pm Hybrid Capability: This position has 0% -20% hybrid capability with supervisor approval. Posting Dates : 2/25/2026 - Until position is filled Benefits: Community Action offers excellent benefits including generous 23 days paid time off (PTO) for new employees, 14 paid holidays plus two personal days, health, dental, vision & life insurance, health savings accounts (HSA), flexible saving accounts (FSA), retirement, employee discount programs and so much more! Background Checks: Community Action conducts criminal background checks at the time of hire. Not all backgrounds are a barrier to employment. Community Action Partnership of Ramsey and Washington Counties is an Equal Opportunity (EEO) Employer. We recruit, select, hire, place, transfer, promote, demote, layoff, discipline, terminate, recall, compensate, and train without regard to race, religion, creed, color, national origin, age, gender, gender identity, sex, sexual orientation, familial status, disability, veteran status, status with regard to public assistance, membership or activity in a local human rights commission, or any other basis protected by applicable laws, directives, and regulations of federal, state, and local governing bodies or agencies. We will provide reasonable accommodation to applicants and employees with disabilities whenever possible. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Created: 2026-03-04