EXECUTIVE ASSISTANT

Fluid’s client is looking for an experienced, highly proactive Executive Assistant to support several members of the Executive Leadership Team. This contract role is essential for keeping leaders organized, aligned, and operating effectively in a fast-paced, fully remote environment. The right candidate brings strong discretion, maturity, and the ability to manage multiple senior leaders with shifting priorities. Responsibilities Support five executives through calendar management, scheduling, and communication coordination Organize meetings: scheduling, reminders, agendas, materials, and follow-ups Coordinate domestic and international travel and meeting logistics Proactively manage calendars across multiple U.S. time zones, resolving conflicts and last-minute changes Guide executives on best practices for working effectively with an EA Build agendas and slide decks for monthly All-Hands and Sales team meetings Collect and synthesize weekly status updates, track OKRs, and support operational cadence Plan client meals, gifting, research, book events, and manage internal offsite logistics Provide general support on projects and jump in to solve unexpected issues as needed Experience & Skills 5+ years supporting multiple senior or executive-level leaders Strong written, verbal, and virtual communication skills Exceptional organization, prioritization, and time-management abilities Comfortable with rapid changes, shifting priorities, and a high-velocity environment Able to handle sensitive information with discretion Customer-service orientation with strong follow-through Independent, proactive, resourceful, and quick-learning Skilled at managing multiple stakeholders simultaneously High proficiency with Google Workspace, Microsoft Office, and SaaS tools Confident interacting with senior leaders, coordinating events, and managing client-facing tasks Must be EST-based Additional Details Contract role with hourly compensation around $50/hr (inclusive of bonus/commission structures) Fully remote within the U.S. (certain state restrictions apply) Opportunity to influence long-term structure of the EA function

Created: 2026-03-04