Administrative Assistant (Community Center)

Salary: $25.11 - $35.88 Hourly Location : De Pere, WI Job Type: Full-Time - Non-Exempt Job Number: 2026-00113 Department: Parks, Recreation & Forestry Division: PRF - Community Center Opening Date: 02/27/2026 Closing Date: 3/13/2026 7:00 AM Central Supervises: None Reports to: Recreation Superintendent General Description Whether you are joining our team for three years or twenty, you will have the opportunity to grow your career with us! Our employees are offered the opportunity to enhance their skill set by attending training courses, working on special projects, and becoming a member of one of our many City Teams. De Pere, consistently ranked as one of the best places to live in Wisconsin, is a safe, warm, and friendly community located right along the Fox River less than ten minutes from Green Bay and 25 minutes from Appleton and the Fox Valley. De Pere is an integral part of the Green Bay metro area, which was ranked as the #1 place to live in the United States for 2023. As an employer, the City of De Pere is a positive, team-oriented organization with a commitment to providing exceptional customer service to its community. The City of De Pere provides an engaging work environment focused on collaboration and team building. De Pere strives to attract, develop, and retain diverse talent by promoting a diversity of thought, valuing differing perspectives, and empowering employees to share their authentic viewpoints at all levels and functions within the City. Check out what our employees have to say. The City of De Pere is seeking an Administrative Assistant at the De Pere Community Center. This important role offers rewarding opportunities to interact with and assist people of all ages in the community as they seek enrichment, recreation, and fellowship in our City. By providing administrative support for the Community Center and the City's recreational programs, the Administrative Assistant contributes essential support functions for recreational classes and programming; answers inquiries regarding Community Center programming, events, and reservations; prepares promotional materials; and plays an integral role in the recruitment process. The Community Center is a welcoming, fast-paced, and ever-evolving environment. This is an exciting opportunity to join a team that creates profound lifelong memories and skills for those who take part in our recreation offerings. The typical work schedule is Monday - Thursday, 7:30 a.m. - 5:00 p.m. and Friday, 7:30 a.m. - 11:30 a.m. The City of De Pere recognizes the importance of its employees having a proper work-life balance and supports alternative work arrangements which include alternative work schedules and flexible scheduling to help meet your lifestyle needs. In addition, new employees receive three weeks of vacation time and four floating holidays per year beginning on the first day of work (prorated the first year). Salary: The anticipated starting wage range for this position is $25.11 - $26.55 per hour, depending on qualifications, plus excellent benefits package. The City of De Pere rewards employees for exceptional work performance with a pay for performance incentive program. Employees may be awarded a salary increase, bonus, or paid time off for exceptional work performance. Employees will be automatically enrolled in the Wisconsin Retirement System (WRS), a pension plan to help provide for financial security during retirement, which consists of employer and employee contributions. Selection Process: Applications will be reviewed as they are received, and a formal review of all applications will start on March 13, 2026. The City is an Equal Opportunity Employer. In compliance with state and federal law, the City will provide reasonable accommodations to individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees needing reasonable accommodation should discuss the request with the employee's supervisor or Human Resources. Essential Functions The following duties are essential for this position. However, they are not to be construed as exclusive or all- inclusive. To be successful in this position, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned. Provide administrative support and assist with the day-to-day efficient operations for the Community Center and Recreation Division. Receive, screen and relay telephone calls and direct visitors to appropriate staff members. Respond to routine written and oral requests for information. Draft correspondence and memoranda. Provide essential support functions for recreational classes including, but not limited to, answering inquiries, processing registrations for classes, programs, leagues, and pool memberships. Prepare program reports. Monitor class enrollments for new sessions, cancel classes, notify affected participants, and issue refunds or credits. Maintain and update program cancellation line. Serve as administrator of registration software program. Monitor updates and provide training to staff including, but not limited to, interns, recreation assistants, pool managers and newly hired staff. Assist with updating information packets, manuals, and handbooks for each seasonal sport, process registrations, verify/tag approved equipment, input league scores and update standings on City website, notify leagues on cancellations and update league cancellation line. Maintain City-wide field reservation schedules for softball/baseball and issue reservation permits for practices. Answer inquiries regarding Community Center functions, events and reservations. Coordinate Community Center room rental process, including approving reservations, issuing keycards, providing tours and overview of guidelines for renting of facility, and maintaining rental checklist forms. Prepare monthly spreadsheet of rentals and coordinate Facility Attendant schedule. Assist the Recreation Supervisor and instructors with lesson planning, supply needs, and class communications for youth programs. Manage inventory of supplies and scholastic book orders. Prepare newsletters for select youth programs. Serve as back-up instructor. Prepare for publication a variety of flyers, calendars, brochures, etc. to promote and publicize recreational activity to the general public, staff, volunteers, and participants. Prepare electronic publicity materials, including email blasts, SMS texts, press releases, website material, and social media updates. Maintain department website in collaboration with Communications & Marketing Manager. Process invoices and reconcile cash drawers. Review and reconcile all credit card transactions for Department. Complete time entry for Recreation Division. Input and submit timesheets to payroll for bi-weekly processing for recreational seasonal employees. Assist Recreation Supervisor with the implementation and management of payment plans for Kidz Zone and Summer Day Camp programs. Create job postings in the applicant tracking system. Assist in the recruitment process by processing applications, notifying candidates, coordinating interviews, conducting select background checks and ensuring completion of new hire paperwork. Coordinate selection and administration of WPRA Discounted Ticket Program. Prepare promotional information and sell tickets. Reconcile sales and process payment to WPRA. Receive and file confidential letters for financial assistance from Parks, Recreation & Forestry Department Director. Meet with family to process the recreation scholarship. Coordinate inventory and maintenance of office and facility equipment; troubleshoot issues. Communicate and assist in basic maintenance and cleaning needs for Community Center. Assist in fundraising and solicitation of donations for events and facility needs. Conduct research for department needs. Perform other duties as assigned. Knowledge, Skills and AbilitiesKnowledge of: Standard office practices and procedures including business English, business document format, spelling, grammar, punctuation, vocabulary, filing and math. Computer software including word processing, spreadsheet, database applications, accounting and specialized software consistent for this position. City and Department functions to effectively screen inquiries and process related documents. Skill in: Operation of office equipment to effectively perform the duties and responsibilities of the position. Self-starting and being motivated with the ability to work independently. Being trustworthy and honest; taking accountability when appropriate. Writing and editing correspondence. Applying problem solving, logic and reasoning to determine solutions, conclusions or approaches to problems. Ability to: Handle multiple tasks at once and take on a diverse range of tasks. Be highly dependable with a history of consistent attendance and punctuality. Comprehend policies and procedures, written instructions, and general correspondence. Share appropriate information and support other team members. Demonstrate a consistent level of accuracy and thoroughness. Organize, schedule, prioritize and perform duties with limited supervision. Prioritize duties to accomplish a high volume of quality work product, meet deadlines, and improve overall department/office efficiency. Observe, follow instructions, and complete assignments accurately and within deadlines. Communicate effectively both orally and in writing with business representatives, elected officials, department heads, the public, and other City employees with courtesy and tact. Develop and maintain effective working relationships with staff and the public. Maintain confidentiality and discretion regarding information read or heard. Handle interruptions; combine routine workload with special assignments. Utilize a computer and required software. Work the required hours of the position. Minimum Requirements & Physical RequirementsMinimum Education: High school diploma or equivalent. Associate's degree in an Administrative Professional or related program preferred. Minimum Experience: Two or more years of related work experience. A combination of education and experience may be considered. PHYSICAL AND WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in a typical indoor office setting sitting at a desk in front of a computer. This work requires the occasional exertion of up to 25 pounds of force, work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms. Specific vision abilities required by this job include close, distance and peripheral vision, depth perception, and the ability to adjust focus. Acceptable verbal and conversation skills to effectively communicate with others in English. Ability to read and write English and interpret documents. Acceptable verbal and conversation skills to effectively communicate with others via the phone, at meetings and to greet and assist visitors. Frequent use of phone handset and repetitive use of hands and fingers to operate office equipment, use computer keyboard and computer mouse, and to perform other office tasks. Learn what Northeast Wisconsin has to offer you! The City of De Pere offers an attractive benefit package which includes: Health Insurance Dental Insurance Vision Insurance Life Insurance Long Term Disability Flexible Spending Plan 457 Deferred Compensation plans Wisconsin Retirement System (WRS) Vacation - start at 3 weeks Floating Holidays Sick Leave Paid Holidays 'Dress For Your Day' Dresscode Wellness Incentive Program Tuition Reimbursement Program Friday afternoons off and Alternative Work Arrangements available Identity Fraud Expense Reimbursement Public Student Loan Forgiveness Program Learn more about the benefits the City offers at

Created: 2026-03-04