Accountant and Office Administrator

Accountant and Office Administrator Location: Albany, NY Employment Type: Full-time 80-90K/year Summary A global R&D-oriented company is seeking an Accountant and Office Administrator to support accounting, payroll, human resources, and overall office management for a small start-up R&D facility located in Albany, New York. This position reports directly to a Senior Executive. Responsibilities Accounting (70%) Manage accounts receivable, including invoicing, payment tracking, collections, and physical bank deposits Manage accounts payable, including bill entry, document scanning, vendor communication, and bill payment processing Prepare financial statements and various managerial reports Monitor and analyze cash flow and report cash position to executives Maintain employee records and process weekly payroll through an external payroll vendor (ADP) Compile and analyze financial data related to R&D activities to identify eligible expenses for tax credit claims Coordinate with R&D departments to ensure accurate tracking and documentation of qualifying research expenditures Prepare reports and supporting documentation required for R&D tax credit filings Ensure compliance with relevant tax regulations and internal policies related to R&D activities Support audits and inquiries related to R&D tax credits and financial reporting Administrative Support (30%) Provide administrative support to company executives Perform daily office tasks such as scanning, printing, organizing, reconciling, managing work orders, and ordering supplies Track inventory and order maintenance parts Prepare purchase order documentation for procurement items Monitor facilities and act as liaison with the building manager Support staff in day-to-day operations Manage various reports, invoices, and files Communicate with customers and internal contacts Qualifications Bachelor's degree in a business-related field, or an Associate's degree with at least 5 years of experience in a similar role Minimum of 3-5 years of accounting experience required; CPA preferred Facilities management experience is a plus Experience working with a Japanese company is a plus To apply, please send resume to Application Form

Created: 2026-03-04