TEMP Conference and Events Coordinator

Job description - TEMPORARY Conference & Events CoordinatorDuration: 12-week assignment with possible extension Schedule: Monday-Friday | 7:30am-4:30pm Job Type: Full-Time (Temporary) Pay: $30.00/hour Work Location: In person Important: This is a temporary assignment - lasting 12 weeks with a possible extension. No sick leave, vacation time, or holiday pay is offered for this role. TEMPORARY Conference & Events Coordinator Duration: 12-week assignment with possible extension Schedule: Monday-Friday | 7:30am-4:30pm Important: This is a temporary assignment lasting 12 weeks with a possible extension. No sick leave, vacation time, or holiday pay is offered for this role. Summary: Conference + Event Services is a diverse and nimble team that operates the Campus Conference Center schedules. We are seeking an experienced, organized administrator/coordinator with strong communication skills and a proactive, can-do attitude to support the team's efforts. Key Qualifications: 3+ years of administrative experience 1+ year of events management experience (Required) 1+ year of customer service experience (Required) Strong attention to detail and critical thinking skills Ability to anticipate challenges and develop solutions Excellent communication skills across all levels Proven ability to deliver high-quality results with minimal direction Strong time management and prioritization skills Flexible, responsive, and able to adapt to schedule changes Reliable transportation and ability to commute Responsibilities: Manage Conference + Event Services calendar and communications Answer and triage phone calls and emails Conduct weekly conference room walkthroughs and provide status updates Utilize the reservation system for space coordination Coordinate facility work orders (furniture setups, janitorial, electrical, etc.) Support basic AV needs including Webex, video conferencing, Keynote, and microphones Provide a high level of customer service to stakeholders Ensure accuracy of reservation tool details and maintain up-to-date standard operating procedures and team documentation. Responsibilities may expand based on operational needs and may include additional tasks as assigned Work Location: In person Job Type: Full-Time - TEMPORARY Pay: $30.00/hr Schedule: Monday-Friday Temporary - 12weeks with possible extension 8 hour shift Day shift Weekdays only #IND Key Qualifications: 3+years' experience as an Admin You are proactive and a team player Strong attention to detail and critical thinking skills. Able to analyze situations, develop creative solutions, and see around corners to anticipate (and solve for) problems. Superior communication skills, with an ability to summarize and share relevant information in a clear and easy-to-understand way, across all levels. You are poised and skillfully communicate to develop trust and strong partnerships. Track record delivering high-quality results, with minimal direction, in an environment where expectations are high and timelines are challenging. You have excellent time management skills, and can multi-task and establish priorities. You don't need to be reminded to follow-up and follow-through. Able to remain flexible and prepared for changes to the schedule Act with a sense or urgency and quickly respond to emails, texts, and phone calls in order to provide a high standard of service to customers and colleagues. Schedule: Temporary - 12weeks with possible extension Monday to Friday Ability to commute Experience: Customer service: 1 year (Preferred) Coordinator experience: 1 year (Preferred)

Created: 2026-03-04