Payroll and Implementation Coordinator

Salary: $34.40 - $44.67 Hourly Location : Papillion, NE Job Type: Full-Time Job Number: 01293 Department: County Clerk's Office Opening Date: 01/12/2026 Closing Date: 3/9/2026 12:00 AM Central JOB OVERVIEW GENERAL PURPOSE Responsible for leading and administering the County's comprehensive payroll operations, ensuring accurate, timely, and compliant payroll processing for all employees. With regular attendance, this role oversees the integrity and maintenance of payroll data, develops and implements audit and quality-control procedures, and ensures adherence to federal and state tax laws. Working collaboratively with Technology Services, Human Resources, software vendors, and other stakeholders, this position supports ongoing system maintenance, problem resolution, and implementation of new payroll and benefits technologies. ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES ESSENTIAL DUTIES • Administer the County's payroll functions, including biweekly payroll processing, payroll accruals, tax payments, and reporting. • Oversee the maintenance and upkeep of County payroll data. • Ensure the accuracy of payroll by designing and implementing audit processes. • Develop and maintain processes and procedures related to payroll activities, as well as recommend and evaluate improvement to payroll processes as needed. • Collaborate with Technology Services, Human Resources, vendors, and others to maintain and update the payroll system; resolve payroll system issues. • Ensure that payroll problems for individual employees are corrected in a timely and efficient manner; establish processes and procedures to eliminate recurring issues. • Ensure all payroll tax payments and reports, including the quarterly Federal and State tax withholding reports, are completed accurately, and comply with applicable Federal and State tax law. • Supervise the approval of payroll related vouchers, and preparation of payroll claims report for County Board approval. • Administer the electronic records management of pertinent payroll records to ensure accurate and efficient storage, retrieval, retention, and disposition of these records, in accordance with State retention schedules and County records management policies. • Create and utilize audit reports to verify the accuracy of payroll. • Ensure accuracy, timeliness, and delivery of the biweekly direct deposit report to the bank. • Act as liaison to assist with implementing new payroll and benefits software, including time and attendance; meet implementation milestones and alert County officials to any obstacles that could impede implementation as soon as discovered. • Respond to public records requests and develop and implement other methods for contributing to transparency, including creating reports and graphics to share with the public and other departments. • Maintain tables on the County's payroll system; establish new earnings and deductions. • Perform other duties as assigned. MINIMUM QUALIFICATIONS MINIMUM QUALIFICATIONS • Bachelor'sdegree in accounting, finance, business administration or a related field. • 4 years of experience with processing payroll, HRIS/payroll system implementation, data migration and/or process improvement projects. Approved work experience beyond that required which provides equivalent knowledge, skills, and abilities may be considered and substituted for the stated education. KNOWLEDGE, SKILLS & ABILITIES • Effective communication and interpersonal skills for interacting with diverse individuals. • Ability to multi-task, prioritize, and manage time effectively. • Proficiency in using the Microsoft Office Suite and other software related to data management, communication, and other common business processes. • Ability to follow established policies and procedures for confidentiality while adapting to evolving privacy standards and technologies. • Ability to build and maintain positive relationships within a team. • Experience with automated financial and payroll systems and their application to public accounting. • Experience ensuring compliance with government regulations regarding payroll taxes. • Experience implementing policies and agreements related to payroll including labor contracts, insurance plans, pension plans, various other deductions and earnings, and established policies as they relate to payroll and benefits. • Experience using auditing techniques and concepts. • Ability to organize and analyze varied financial and statistical detail with speed and accuracy. • Ability to organize and maintain a variety of payroll records and reports. • Ability to make professional and administrative decisions within the framework of County Personnel Rules, policies, and labor contracts. • Ability to work under pressure and/or with frequent interruptions. • Ability to problem solve. PHYSICAL DEMANDS AND WORKING CONDITIONS PHYSICAL DEMANDS AND WORK ENVIRONMENT The work environment is typically a professional office setting, involving regular use of computers, standard office equipment, and frequent interaction with both internal staff and the public in a structured, task-oriented atmosphere. Occasional field visits to County facilities and work sites will be required. Must occasionally lift, maneuver, and/or move up to 25 pounds. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential tasks. Sarpy County offers competitive benefits to eligibleemployees including: Health Insurance Dental Insurance Life Insurance Long-term Disability Insurance Pension Plan Vacation Leave Sick Leave Flexible Spending Accounts 10 designated holidays and 2 floating holidays Employee Assistance Program For eligiblity requirements, reference associated or the Sarpy County 01 What is the highest level of education you have achieved? No high school High School or GED Some College/No Degree Associate's Degree Bachelor's Degree Master's Degree Advanced Degree beyond Master's 02 How many years of related experience do you have? No experience 1 year experience 2 years experience 3 years experience 4 years experience 5-10 years experience 10+ years experience 03 Are you able to perform the essential functions of this position with or without accommodation? Yes No 04 Are you able to meet the physical demands and work environment requirements of this job with or without accommodation? Yes No 05 VETERANS PREFERENCE: Are you requesting Veterans Preference as stipulated in Nebraska Statutes § 48-225 to 48-231? Such preference includes initial employment or a return to employment with the State of Nebraska or its governmental subdivisions if termination of previous employment was for other than disciplinary reasons. Yes No 06 VETERANS PREFERENCE: If you answer yes to claiming Veteran's Preference, you must attach to your application, before submission, a copy of your DD214 including page 4 identifying your character of service (and IF disabled, verification of disability from the VA), OR if you are a spouse of a 100% disabled veteran, you must attach a copy of your spouse's DD214, showing character of service, a copy of the veteran's disability verification from the Department of Veteran's Affairs demonstrating a 100% permanent disability rating, and proof of marriage to the veteran; OR if you are a spouse of an active service member, you must attach a copy of your spouse's active service orders and proof of marriage to the active service member. All documents must be attached prior to submission of application. Did you attach all required documentation? Yes No N/A - does not apply 07 Please describe in detail any experience you have with payroll processing. If you have no prior experience, please write 'N/A.' 08 Please describe in detail any experience you have implementing new payroll and benefits software. Please include names of software implemented. If you have no prior experience implementing new software, please write "N/A." Required Question

Created: 2026-03-04