Experiential Learning Coordinator

Salary: $57,000.00 - $60,000.00 Annually Location : Aurora, IL Job Type: Full-Time Staff Job Number: 202500181 College/School: Career Services Department: Career Services Opening Date: 02/09/2026 Aurora University (AU) is committed to the transformative power of learning by creating a student-centered environment and an equity of experience and opportunity, to ensure that students, faculty, and staff of all backgrounds feel welcome and included. Our culture of collaboration, generosity, and belonging make it a special place for students, faculty, and staff. AU is grounded in the transformative opportunity it provides to a diverse student body. As a private university with a public mission and a commitment to making a difference in peoples' lives, AU has a long history of resilience and of providing access to an education that values innovation, focuses on continuous improvement, and has a positive impact on the communities we serve. We are proud of our service to and economic impact on the state of Illinois, where over 80% of our students stay to live and work, where 90% of our students come from, and where we foster strong community partnerships to develop the workforce in areas such as nursing, education, business, technology, and social work. We are looking for passionate and purposeful individuals who represent the full diversity of Aurora and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ability, identity, and ethnic backgrounds present in our community. When you join the team at AU, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, staff, students, and community partners. At AU we believe that continuous learning is a fundamental part of working life, and our goal is for all colleagues on our campus to feel supported and equipped to realize their full potential. We actively support our community by providing all employees with opportunities to engage in professional development activities, as well as a range of tuition and employee benefits that can be found Position Purpose: The Experiential Learning Coordinator supports the design, coordination, and implementation of experiential learning and mentoring programs that promote student career readiness and development. This role plays a key part in advancing initiatives such as the Skills Infusion Program, Spartan Connections, and the Career Professional Mentoring Program by leading faculty workshops, coordinating mentor-mentee engagement, and aligning student employment experiences with NACE career readiness competencies. The coordinator provides critical administrative and logistical support, maintains program toolkits and learning platforms, and assists with the collection and analysis of assessment data to evaluate program outcomes. Essential Job Functions: Core Competencies: Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University. Upholds the Mission Statement: At Aurora University, our singular goal is to empower students to achieve lasting personal and professional success. We do this by being an inclusive community dedicated to the transformative power of learning. As a teaching-centered institution, we encourage undergraduate and graduate students to discover what it takes to build meaningful and purposeful lives. Handles all information with tact and discretion and recognizes the confidential nature of university business. Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned, including voluntary participation in university committees, activities and events. Essential Job Functions: Program Coordination and Support Coordinate and lead workshops for the Skills Infusion Program to help faculty integrate NACE competencies into course assignments and support staff in aligning on-campus student employment with career readiness goals. Provide administrative and logistical support for a variety of experiential learning initiatives, including the Skills Infusion Program, Spartan Connections, Career Professional Mentoring Program, Career Treks, and a Job Shadow program. Help implement and maintain mentoring programs by coordinating mentor-mentee matching, tracking participation, and supporting engagement efforts. Maintain program resources and toolkits to ensure consistency in application and ease of access for campus stakeholders. Coordinate logistics for student employer site visits, ensuring student participation and university travel policies are followed. Update Brightspace Learning pages for programs and capture learning outcomes relating to the mentoring programs. Maintain partnership with the Financial Empowerment Center to expand access to financial literacy resources and support services for students. Assessment and Evaluation Support the development and implementation of assessment tools (e.g., surveys, feedback forms) to evaluate program effectiveness. Assist in gathering, organizing, and analyzing data related to student learning outcomes, program participation, and stakeholder feedback. Contribute to the preparation of regular reports and documentation for internal and external stakeholders. Communication and Collaboration Serve as a resource for faculty, staff, students, and partners engaged in experiential learning and mentoring programs. Plan and implement promotional efforts using email, newsletters, websites, and social media in coordination with the Marketing Director of Student Success. Collaborate with other university departments to ensure alignment with broader institutional goals. Event Planning and Administrative Support Manage the logistics for workshops, training sessions, and other events, including scheduling venues, preparing materials, and managing participant communications. Maintain accurate records of program activities and participation. Provide administrative support such as scheduling meetings, managing shared calendars, and maintaining files. Professional Development and Other Duties Stay informed about current trends and best practices in experiential learning, mentoring, and workforce readiness. Participate in professional development and training opportunities. Perform other related duties as assigned to support the department and university mission. Essential Job Requirements:Education: Bachelor's Degree or higher in a relevant field, such as education, business, human resources, counseling, psychology, or a related field required. Master's degree preferred. Experience: 2-3 years of relevant experience in program coordination, training delivery, recruiting, administrative support, or career development, preferably in a higher education or student services setting. Experience supporting workshops, mentoring programs, events, or experiential learning initiatives, along with strong organizational and stakeholder engagement skills, is highly desirable. Skills:Knowledge of NACE competencies and experiential education principles and practices a plus. Understanding of the collegiate environment and culture, and ability to effectively interact with faculty, staff, students, parents, and administrators. Excellent verbal, written, and presentation communication skills, including the ability to facilitate workshops and trainings. Self-starter who can work both independently and as a part of a team. Strong organizational skills and detail orientation. Physical Requirements: Sitting, standing, moving about campus, computer use, ability to make off-site visits for employer relations function. The anticipated pay rate for this position is $57,000-$60,000 per year. This compensation is subject to change at the sole discretion of the university, based on institutional needs. The pay range referenced in the job posting is the budgeted amount the university reasonably expects to pay for this position. The final pay rate will not be below the lowest pay rate listed herein. Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission. Aurora University is an Equal Opportunity Employer. Aurora University offers competitive, flexible benefits to eligible employees. Health Insurance Choice of HMO or PPO offered through BlueCross BlueShield of Illinois. Dental and Vision Insurance Choice of two dental plans and vision insurance offered through Blue Cross Blue Shield. Life Insurance and AD&D 1.5 times annual salary, dependent on age. Additional life insurance also may be purchased for self, spouse, and children. Long Term Disability 60% of salary, taxable and nontaxable options. TIAA Retirement Account The University offers a 403b retirement plan, administered by TIAA. Matching contributions offered first day of employment to eligible employees, at the discretion of the University and Board of Directors. Flexible Spending Accounts (FSA) FSAs are available for medical costs and dependent care costs. Paid Time Off Vacation, personal, and sick leave are provided to eligible employees. Holidays The university observes nine major holidays where the university is closed. Tuition Assistance Tuition assistance for AU undergraduate courses is available to eligible employees and eligible family members beginning the term following one (1) year of regular, full-time employment. Tuition assistance for graduate programs paid at 60% for employee following Senior Leadership approval. Tuition Exchange Consortiums AU is a member of the Tuition Exchange (TE) and the Council of Independent Colleges Tuition Exchange Program (CIC-TEP) enabling full-time employees and eligible family members to be eligible for tuition assistance at more than 600 universities nationwide. Eligibility for the CIC-TEP and TE programs is one (1) year of regular, full-time employment as of 8/31. To see more benefits details and breakdowns please see our benefits guide 01 Which statement below best describes the highest level of education you have completed? High school graduate, diploma or the equivalent (GED) Associate degree Bachelor's degree Master's degree Professional degree Doctorate degree Doctor of Philosophy 02 How many years of professional experience do you have in program coordination & support? No experience Less than 2 years of experience 2 year but less than 4 years of experience 4 years but less than 6 years experience 6 or more years of experience 03 What tools or systems have you used to organize program resources, track participation, or maintain records? 04 Describe your experience planning and managing logistics for workshops, trainings, or events. 05 Do you understand that this position is not remote and will require you to be onsite or work in a hybrid capacity within the Chicagoland area? Yes No Required Question

Created: 2026-03-04