Executive Secretary

Executive SecretaryPrint (ApplyExecutive SecretarySalary$70,824.96 - $86,088.24 AnnuallyLocationSacramento, CAJob TypePermanent Full-TimeJob Number27953-CDepartmentCounty WideOpening Date02/18/2026Closing Date3/18/2026 5:00 PM Pacific Description Benefits Questions The PositionThis is a continuous filing exam. Next filing cut-offs are at 5:00 pm on:2/25/26, 3/18/26 (final)Under general direction, the Executive Secretary performs a wide variety of administrative/secretarial support duties for a County Agency Administrator, Department Director, or other executive level management requiring independent judgment and action; ensures completion of tasks in accordance with established policies and procedures; communicates policies, procedures and other critical information to staff, divisions, departments, and the public; and coordinates trainings, travel, meetings, and other events.Examples of Knowledge and AbilitiesKnowledge of Administrative and secretarial practices and procedures, such as calendar management, and methods of organization Basic organization and function of government agencies Principles and practices of data collection and report preparation Techniques and methods of recordkeeping and file management, both physical and electronic Standards of business correspondence including composition and formatting of memos, letters, and other procedural documents Principles and practices of supervision, leadership, mentoring, and training Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, publishing, virtual meeting platforms, and other specialized applications related to area of assignment English usage, spelling, grammar, and punctuation Ability to Provide varied, responsible, and confidential executive level secretarial and office administrative assistance Organize work, set and adjust priorities in order to meet critical deadlines, and follow up on assignments Analyze situations accurately and adopt an effective course of action Use tact, discretion, initiative, and independent judgement Maintain composure in stressful or difficult situations Navigate various software systems and effectively locate, enter, and retrieve information Independently compose a variety of written documents including memos, letters, and procedural documents from concept or with minimal input Plan, coordinate, assign, and review the work of staff Listen effectively Develop and maintain respectful, cooperative, collaborative, and effective working relationships with others Communicate clearly and concisely, both verbally and in writing Take responsibility and accountability for actions Interpret and apply applicable federal, state, and local laws, codes, and regulations Apply customer service skills, including the identification of customer needs and follow up to ensure customer commitments have been met Recognize confidential information and exercise discretion in the communication and handling of such information Employment QualificationsMinimum Qualifications:Either: Two years of full time paid secretarial or administrative assistant experience in a local, state, or other government agency. In order to be qualified, experience must have been in direct support of a manager or higher level position.Or: Four years of full time paid clerical or higher level experience which included primary responsibilities for the following: a) calendar management for a supervisor, program, or department, b) preparation and production of agendas and/or meeting materials, and taking minutes; and c) screening and routing calls, correspondence, and/or receiving in-person visitors.Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.General QualificationsCriminal History and Background Checks:The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained.The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act.Travel Requirement:Incumbents in this class may be required to perform occasional duties at alternative worksites. In these circumstances, the incumbent must be able to obtain reliable transportation.Probationary Period:The probationary period for this classification is six (6) monthsApplication and Testing InformationAPPLICATIONQualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here (to apply.County of SacramentoDepartment of Personnel ServicesEmployment Services Division700 H Street, Room 4667Sacramento, CA 95814Phone (916) 874-5593; 7-1-1 California Relay ServiceEmail Inter-Office Mail Code: 09-4667Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIREApplicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response.Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed, therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%)All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination.This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job.All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.FREQUENTLY ASKED QUESTIONSClick here (for Frequently Asked Questions (FAQ's)For information regarding County jobs: Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change.We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at or 916-874-7642, CA Relay 711. For more information, visit: Reasonable Accommodation Requests - Job Applicant Instructions (.EMPLOYEE BENEFITSAs an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP).GENERAL BENEFITS:Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting TEMPORARY POSITIONS:Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions.SALARY STEP INCREASES:The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained.PAY:All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty.VACATION:Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days.HOLIDAYS:14.5 holidays per year as recognized.SICK LEAVE:Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit.PARENTAL LEAVE:Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations.TUITION REIMBURSEMENT:Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement.RETIREMENT:Social Security and Sacramento County Employees' Retirement System coverage.HEALTH INSURANCE:The County offers a variety of health plan design options to fit individual needs.DENTAL INSURANCE:The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person.LIFE INSURANCE:The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction.DEFERRED COMPENSATION:The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal.EMPLOYEE ASSISTANCE PROGRAM:The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM:The County will recognize and award time off to eligible employees who maintain an excellent attendance record.FLEXIBLE SPENDING ACCOUNT:The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan.WORKERS' COMPENSATION:In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California.SACRAMENTO CREDIT UNION:The credit union offers loan facilities and systematic saving plans through payroll deduction.SELECTION AND PLACEMENTSacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age.Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations.MINIMUM QUALIFICATIONS:Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification."Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.PROMOTIONAL EXAMINATIONS:If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications.OPEN EXAMINATIONS:Any person who meets the minimum qualifications may apply.CONTINUOUS FILING EXAMINATIONS:Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received.ELIGIBLE LISTS:Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists.EXAMINATION RATINGS:Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director.APPEAL PROCESS:Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination.Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate.FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): OTHER INFORMATIONVETERAN'S PREFERENCE:Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes."Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service.Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty.CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT:As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment.CONFLICT OF INTEREST CODE:Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest.CONCURRENT EMPLOYMENT:No employee may concurrently occupy more than one County position.SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION):Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that:Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, andThe certification of eligibles who possess special skills have been approved by the Civil Service Commission.PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING:The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant.DRIVER LICENSE:Possession of a valid California Driver License may be required for some positions.PROBATIONARY PERIOD:Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months.AGENCY SHOP/FAIR SHARE FEE:Some positions require, as a condition of continued employment, that the person either: Become a union member; Pay a fair share fee to the union; or, Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS:Fingerprinting and criminal record checks are required for some positions.01The following Supplemental Questionnaire is the Civil Service Exam for this position and will be used to determine your exam score. All experience, education, and/or training used to answer the supplemental questions must be included on your application.In order to receive every consideration in the selection process, you must complete all questions with concise but detailed answers and provide all requested information. Each answer will be scored separately. References such as 'See Resume' as a response will not be scored.By continuing in the exam process, you are certifying that all information provided in the Supplemental Questionnaire is true to the best of your knowledge I have read and understood the above instructions. 02Select the one box that best describes how you meet or exceed the minimum qualifications for the Executive Secretary position with the County of Sacramento. Two years or more of full-time paid secretarial or administrative assistant experience in a local, state or other government agency. In order to be qualified, experience must have been in direct support of a manager or higher level position. Four years of full time paid clerical or higher level experience which included primary responsibilities for the following: a) calendar management for a supervisor, program, or department, b) preparation and production of agendas and/or meeting materials, and taking minutes; and c) screening and routing calls, correspondence, and/or receiving in-person visitors. 03Select the one box that best describes the highest level of education you have completed at an accredited college or university. If you have no college education, select no college. No college At least three but LESS than 15 semester units/quarter equivalent units 15 but LESS than 30 semester units/quarter equivalent units 30 but less than 60 semester units/quarter equivalent units OR A Certificate from an accredited college or university Associate's Degree Or 60 or more semester units/quarter equivalent units leading toward a Bachelor's degree Bachelor's Degree or higher 04Select all the boxes for which you have completed training, college coursework, webinars, and/or attended courses. If you have not completed formal training in any of the listed selections, select none. None Written communication/business writing Oral communication Leadership/Supervisory Training Diversity and Inclusion and/or Cultural Bias Microsoft Suite software Other applicable training Customer service 05Provided you are reachable on the eligible list, your responses to the Supplemental Questionnaire may be reviewed by hiring managers as the initial step of the interview process. Upon interview, you may also be required to substantiate the responses you have provided. I have read and understood the statement above. 06Select all the boxes that indicate three or more years of paid experience maintaining calendars and coordinating meetings, conferences, and/or speaking engagements for your supervisor, manager, executive, elected official, etc. None Coordinate and match calendars Schedule and/or reschedule appointments/conference rooms Assess time requirements in order to establish priorities Room set-up Make travel/hotel arrangements Department/Organization calendars Program calendars (i.e., food service, epidemiology, public health education, human services, department program, etc.) Assemble/distribute meeting documents 07Describe in detail your calendar management experience to include your responsibility coordinating and executing the technical and logistical aspects of arranging appointments, meetings, speaking engagements and conferences for the supervisor, manager, executive, elected official, etc. In your response, also indicate the frequency in which this job duty was performed, the computer software used and how it was used to execute your duties, if you attend the meeting, your role in the meetings, whose calendar you are responsible for and attendees. If you have no experience in this area, please type "None."08Select all the boxes that best describe clerical/ secretarial duties that you have performed for three years or more on a regular and recurring basis. None Screen and route calls Receive in-person visitors Responsible for physical and electronic recordkeeping and file management Sort, screen, prioritize and route mails Provide public records (Public Information Records Act) Compile and/or respond to feedback received from hardcopy surveys and/or electronic surveys (i.e. Survey Monkey) Responsible for maintaining information on Webpages (e.g., internet, intranet) and/or Social Media Serve as department liaison 09Select the one box that best describes your experience working in a fast-paced environment in which you were responsible for multitasking while communicating with stakeholders and executives. If you have no experience, select none. None I have less than two years of experience I have two years but less than four years of experience I have four years but less than six years of experience I have six or more years of experience 10Select all the boxes that best identify the individuals that you have had a continuous interpersonal working relationship with for three or more years while performing your secretarial/clerical duties. None The public Staff from other departments, organizations, or agencies Vendors Supervisor Manager Deputy Director Director Agency Administrator Executive Officer and/or Owner of Company Business Leaders or Elected Official Board or Commission 11Select all of the boxes for which you have experience working directly with internal and external customers on a regular and recurring basis. If you have no relative experience, select none. None Communicating standard rules, regulations, processes, policies, procedures, and/or actions on a regular and recurring basis Working directly with internal and external customers who are upset with you because of your actions/decisions Communicating rules, regulations, processes, policies, procedures, and/or actions which would require complex investigation De-escalating hostile/upset members of the public in a face-to-face setting and/or over the phone 12Select the one box that best describes your experience INDEPENDENTLY conducting research for higher level projects and/or to solve complex problems on a recurring basis. If you have no relative independent experience, select none. None I have less than two years of experience independently conducting research for projects and/or to solve problems I have two years but less than four years of experience independently conducting research for projects and/or to solve problems I have four but less than six years of experience independently conducting research for projects and/or to solve problems I have six or more years of experience independently conducting research for projects and/or to solve problems 13Select the one box that best describes your regular and recurring written communication experience as it relates to the majority of your work assignments. If you have no relative experience, select none. None My experience includes having independent and regular responsibility for drafting communications for others AND for proof reading documents developed by others My experience includes drafting written communications for others from notes/dictation AND for proof reading documents developed by others 14Select all the boxes that best indicate the written correspondence/ documents that you have the responsibility for composing and proofreading.Note: Your selection(s) should reflect a regular and recurring job assignment performed for three (3) or more years. If you have no experience, select none. None Board letters/Staff reports Memos Emails on behalf of supervisor or higher level position Letters Meeting agendas Transcribe and compose meeting minutes Department surveys Documents for department use Summaries of reports and/or correspondence Reports Meeting notices 15Select all the boxes for which you have lead worker and/or supervisory experience. If you have no relevant experience, select none. None Training and cross train clerical staff Team building Mentoring Evaluating staff productivity and achievements Progressive discipline and investigating disciplinary issues Assign workload and monitor productivity to ensure work is done timely Conflict resolution or resolving complaints Involved in the interview and hiring process Provide direction and/or guidance to clerical staff in explaining and clarifying rules, documents, codes, and regulations Work with staff to correct deficiencies 16Select all the boxes that best describe your experience with monetary accounts. These duties can be performed infrequently; however, they should be performed at least four or more times a year to be selected. None Ordering supplies and reviewing invoices Reviewing receipts and calculating figures for mileage and/or travel reimbursement paperwork Reviewing receipts and calculating figures for meal reimbursement Responsible for recording and reconciling transactions made with a company credit card and submitting information for payment Maintaining petty cash 17Select the one box that best identifies your proficiency using Microsoft Outlook. Upon interview, you may be required to demonstrate your proficiency using Microsoft Outlook. None Basic: Create, reply, and forward e-mails; open, save, and insert attachments; create calendar appointments/meetings; add and use contacts; set up out of office, etc. Intermediate: All of the basic functions as well as forward e-mails with changed attachments; import and export virtual business cards; set up contact groups; add holidays to your calendar; set up recurring appointments/meetings; request delivery and read receipts for messages; use e-mail to reschedule appointments; accessing shared calendars; advanced find, etc. Advanced: All of the basic and intermediate functions as well as set up rules to automatically manage your e-mail; password protect your mailbox; sending e-mail inside another office program; broadcast e-mail from distribution list; customize ribbons; etc. 18Select the one box that best describes your proficiency using Microsoft Word in a paid working environment. Upon interview, you may be required to demonstrate your proficiency using Microsoft Word. None Beginner: Open, create, and save documents; use form letters/templates (not creating); cut and paste information; etc. Intermediate: All of the beginner functions as well as create tables, create charts; use mail merge; etc. Advanced: All of the beginner and intermediate functions as well as create macros; create multiple section breaks with different page numbers; create automatic table of contents; link multiple documents; create columns; embed images and objects; etc.) 19Select the one box that best describes your proficiency using Microsoft Excel. Upon interview, you may be required to demonstrate your proficiency using Microsoft Excel. None Beginner: Create basic worksheets; create basic formulas; use basic functions; modify and format a worksheet; print workbooks Intermediate: All of beginner functions as well as use complex formulas and macros; organize tables and worksheets; create and modify charts, etc. Advanced: All of beginner and intermediate functions as well as create macros; create complex spreadsheets; extract data from multiple sources and worksheets; create charts and graphs; able to protect, share and merge files; trace cells and troubleshoot formula errors, export and import text files, etc. 20Select all the boxes that indicate proficiency using different computer software for two years or more on a regular and recurring basis. Upon interview, you may be required to demonstrate your proficiency using different software. None Agenda Management Software (e.g., OnBase, Accela, Granicus) Microsoft Excel Microsoft PowerPoint or comparable software Microsoft Access or comparable software Microsoft Publisher Adobe Acrobat Read/Write File Management software (e.g., Kofax, FileNet) Enterprise Resource Planning software (SAP, PeopleSoft, etc.) Social Media – Work related (Facebook, Twitter, LinkedIn, etc.) Video Conferencing Software (Zoom, GoToMeeting, Microsoft Teams, etc.) Other applicable software or Proprietary software 21Describe in detail how you meet or exceed the minimum qualifications for the Executive Secretary position with the County of Sacramento. Also include in your response the following areas: Your progressive clerical, secretarial and/or administrative experience. Identify the computer software and your level of proficiency using the software to execute your duties Your experience preparing and producing agendas and/or meeting materials; screening, routing calls and/or receiving in-person visitors; and creating and reviewing correspondence Specific duties performed while multi-tasking and shifting priorities in order to meet critical deadlines while working directly with internal and external customers. Include the tracking method(s) you use to plan, schedule, and/or prioritize your assignments Conduct research for projects and to solve problems Provide an example which demonstrates your ability to resolve conflict with an irate/hostile internal or external customer Indicate your employer(s), position title(s), dates of employment, and your role in working independently and in making independent judgements. If you have no relevant experience, please type "None."22Criminal History and Background Checks:The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies and Procedures, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate's ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained.The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. I have read and understand the information stated above regarding criminal history and background checks. 23Information pertaining to Travel Requirements is listed under the General Qualifications section of the job announcement. I have read, understand, and can meet the General Qualifications as stated on the job announcement. 24The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment must pass a drug test administered by the County and at no cost to the applicant.I understand, if offered conditional employment, I will be subject to a drug test administered by the County as described in Sacramento County Personnel Ordinance Section 2.78.030. Yes No 25Select the one box that best describes whether you have attended a career fair and/or job event where you have interacted with representatives from Sacramento County. Attended in the last one (1) – three (3) months Attended in the last four (4) – six (6) months Attended in the last seven (7) months – one (1) year Attended an event more than one (1) year ago Have attended a career fair and/or job event but did not interact with Sacramento County representatives Have not attended a career fair and/or job event 26List the following for the career fair and/or job event you attended: Name of event Location of event Month and year of event If you have not attended an event where you interacted with representatives from Sacramento County, please type “None”.Required QuestionEmployerCounty of SacramentoAddress700 H Street, Room 4667 Sacramento, California, 95814Phone(916) 874-5593WebsiteApplyPlease verify your email address Verify Email

Created: 2026-03-04