Pink Aid Administrative Coordinator

Reports to: Executive Director (40%) and Sr. Manager Marketing and Events (60%) Part time/Hourly - 24h per week (up to 30 during high season) Location: Fairfield County, CT; In office as needed up to three days a week Admin Responsible for maintaining necessary office supplies and stationary of Pink Aid Responsible for maintaining / ordering necessary marketing materials and collateral Conference Room bookings/cancellations Shipping needs, on site assistance with volunteers Event day assistance - set up, materials, breakdown, volunteers scheduling and communication Hand-written thank you communications and tributes Assistance with mailings for events, programs and other needs including (but not limited to) year end, mother's day appeal fulfillment, materials for events, Assist Pink Posse committee(s) with ordering of materials as needed, delivery of bags to hospitals, and securing conference room space for bag assembly As needed assist with Board meeting preparation (printing of materials, scheduling Board meetings) , Advisory Council meeting scheduling, and other committee zoom meetings as needed Events Administration Work with CT and LI Corporate Sponsorship Chairs in conjunction with the Sr. Manager Marketing and Events to support their fundraising efforts by Following up directly with the Corporate Sponsor once the Sponsorship has been secured. Secure corporate sponsorship agreements, journal ad submissions, guest names and other event related logistics as it pertains to tickets and parking (CT). Assist in the management of Event Sponsorship recognition benefits fulfillment for all events Assistance with Tribute and Memorial donations for annual event(s) Event Committees - assist with event committees as needed (Golf, October Events) Auction Assistance Help to manage committee and subcommittee with the Sr. Manager Marketing and Events Manage back end of the auction site Work with committed members to follow up with past auction donors Suggest strategic modifications as needed Assist in the fulfillment of auction items Event Check-In Assistance Assist with Event Kick Offs including bringing materials materials, printing name tags, following up with event committee members, set up, administrative assistance, attending kick-off Name Tags/Signage for Special Events Assist with Annual Donor Recognition Events as needed including printing name tags, staffing event (as needed), bringing materials for event Assist with 3rd Party Events including ensuring materials are provided to each event leader (table cloths, banners, marketing materials), stewardship and follow up, community event recognition Other Assist Pink Aid staff with other administrative needs as they arise for events, travel, meetings Act as a Pink Aid contact for Pink Aid volunteers as needed Assist with programmatic mailings and outreach as needed for grants and expansion support

Created: 2026-03-04