PT Administrative Support Assistant

Salary: Depends on Qualifications Location : Graham, NC Job Type: Part-Time Job Number: 2026-00008 Division: Institutional Advancement Department: Institutional Advancement Opening Date: 02/17/2026 Closing Date: 3/6/2026 11:59 PM Eastern DescriptionPosition Summary Provides administrative support for the office of Institutional Advancement Example of Duties Essential Duties and Responsibilities include the following. Other duties may be assigned. - Oversees and carries out administration of personalized student thank you notes for a limited selection of scholarships. Seeks methods to automate the majority of thank you notes from students. - Maintains scholarship award software for data accuracy, criteria, active / inactive scholarship, budgets and related matters. - Coordinates visits by scholarship recipients to civic groups as requested. - Coordinates and orders recognition items for board members and donors. - Orders, labels and prepares plants at year end to be distributed by the ACC Ambassadors for the recently bereaved. - Orders, labels and prepares Valentine treats to be distributed by the ACC Ambassadors to Titan Society members. Arranges to mail treats for non-local Titans. - Helps ensure students attend the Donor / Recipient event. - Plays an integral part in producing and mailing endowment reports. - Works with the VP of Advancement to coordinate other mailings to donors and prospects. - Files and maintains student, donor, board and other records. - Welcomes and helps all who come into the Foundation office and President's suite with a professional and friendly attitude. - Assists as needed with ACC Foundation meetings - Helps maintain controls and separation of duties for gift processing. - Provides administrative support for the Vice President of Advancement, multi-tasking in a dynamic environment. - Assists in daily activities within the Institutional Advancement (Foundation) office. - Maintains office supplies. - Performs other job-related duties as may be necessary Supervisory Responsibilities This position may have supervisory responsibilities. ___X____ (Student Worker) This position does not have supervisory responsibilities. __________ Typical QualificationsEducation and/or Experience Associates degree and 3-5 years of related administrative experience; or equivalent combination of education and experience. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Competencies To perform the job successfully, an individual should demonstrate the following competencies: Analytical - Synthesizes complex or diverse information; collects and researches data. Continuous Learning - Assesses own strengths and weaknesses; seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others. Customer Service - Responds promptly to customer needs; responds to requests for service and assistance; meets commitments and promotes customer focus. Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively. Use of Technology - Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date. Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics. Ability to Multi-Task and Prioritize Work Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods. Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings. Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed. Written Communication - Able to read and interpret written information, including handwritten materials. Business Acumen - Aligns work with strategic goals. Cost Consciousness - Works within approved budget; conserves organizational resources. Diversity - Shows respect and sensitivity for diversity and cultural differences; promotes a harassment-free environment. Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values. Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities. Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events. Personal Appearance - Dresses appropriately for position. Attendance/Punctuality - Is consistently at work and on time; arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Looks for and takes advantage of opportunities; asks for and offers help when needed. Innovation - Meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas. Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives. Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality. Quantity - Completes work in timely manner. Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly. Language Skills Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to read handwritten notes from students and recommend corrections as needed. Mathematical Skills Ability to calculate and apply concepts of basic Mathematics. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Computer Skills To perform this job successfully, an individual should have general knowledge of Word, Excel, and Database software and Google docs. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Walking __X___ Running _____ Squatting ___X____ Jumping ______ Sitting ___X____ Standing ___X___ Lifting (10 lbs. maximum) ____X____ Speaking __X___ Hearing ___X____ Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Classroom Setting ______ o Inside ___X_____ o Outside ________ Office Setting ____X___ Loading Dock ________ Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Supplemental Information An ACC on-line application MUST be fully completed for consideration, which includes a required letter of interest, transcript attachment. Resume attachments are welcome but will not be accepted in lieu of complete application. For faculty positions, all relevant full- and part-time teaching experience, including start and end dates of employment, should be included on the application. Also, all relevant full- and part-time work experience related to the teaching discipline should be included on the application, including start and end dates. For non-faculty positions, all relevant full- and part-time work experience related to the position should be included on the application, including start and end dates. For more information, please contact Carolyn Rhode at (336) 506-4128 or Alamance Community College provides a wide variety of benefits available to full time employees (this does not include full time temporary positions). These benefits include: North Carolina State Health Plan for Teachers and State Employees, dental, vision, life insurance, optional life and disability insurance plans, flexible spending account for health care/dependent care, NC State Retirement, and a deferred compensation program (401K, 457, 529). Alamance Community College also offers leave based on years of service (vacation, sick, FMLA, military, community service, personal observance) in addition to paid holidays and longevity pay. The College also provides up to eight weeks of paid parental leave to qualifying employees. ACC houses an on-site child care center operated by LifeSpan, Inc. ACC is engaging in a three-year strategic plan called ACC Forward that involves, among other priorities, a focus on ehnancing employee resources including those related to mental and physical health and wellness.

Created: 2026-03-04