Executive Assistant/Bookkeeper

The Executive Assistant & Bookkeeper provides high-level administrative support to the Executive Director while managing day-to-day bookkeeping and financial recordkeeping for the organization. This role is essential to the smooth operation of our programs and requires a detail-oriented, organized, and mission-aligned professional who is comfortable working in a small nonprofit environment. In addition to supporting payments and financial processing, this position will assist the Executive Director in administrative needs across teams. Key Responsibilities Executive & Administrative Support Provide direct administrative support to the Executive Director, including calendar management, meeting coordination, and correspondence Prepare agendas, take meeting notes, and assist with board and committee meetings Maintain organized digital and physical files, including contracts, grants, and organizational records Serve as a point of contact for board members, donors, artists, and community partners Assist with logistics for literary events, workshops, and public programs Support special projects and general office operations as needed Bookkeeping & Financial Administration Record and categorize income and expenses, including grants, donations, and program revenue Manage check schedules for contractors and manuscript consultants Process invoices, reimbursements, and artist payments Track restricted and unrestricted funds in accordance with nonprofit accounting standards Support budget tracking and prepare financial reports for the Executive Director and Board Coordinate with external accountant or CPA for audits, 990 filings, and year-end close Qualifications Bookkeeping or accounting experience, preferably in a nonprofit setting Familiarity with nonprofit accounting practices and fund tracking Strong organizational skills and attention to detail Excellent communication skills and professional judgment Ability to manage confidential information with integrity Preferred Qualifications Experience working in arts, culture, or literary organizations Knowledge of Chicago’s nonprofit or arts community Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field Experience supporting a board of directors How to Apply Please submit a resume and a brief cover letter describing your interest in literary arts and relevant administrative experience to Executive Assistant & Bookkeeper provides high-level administrative support to the Executive Director while managing day-to-day bookkeeping and financial recordkeeping for the organization. This role is essential to the smooth operation of our programs and requires a detail-oriented, organized, and mission-aligned professional who is comfortable working in a small nonprofit environment. In addition to supporting payments and financial processing, this position will assist the Executive Director in administrative needs across teams. Key Responsibilities Executive & Administrative Support Provide direct administrative support to the Executive Director, including calendar management, meeting coordination, and correspondence Prepare agendas, take meeting notes, and assist with board and committee meetings Maintain organized digital and physical files, including contracts, grants, and organizational records Serve as a point of contact for board members, donors, artists, and community partners Assist with logistics for literary events, workshops, and public programs Support special projects and general office operations as needed Bookkeeping & Financial Administration Record and categorize income and expenses, including grants, donations, and program revenue Manage check schedules for contractors and manuscript consultants Process invoices, reimbursements, and artist payments Track restricted and unrestricted funds in accordance with nonprofit accounting standards Support budget tracking and prepare financial reports for the Executive Director and Board Coordinate with external accountant or CPA for audits, 990 filings, and year-end close Qualifications Bookkeeping or accounting experience, preferably in a nonprofit setting Familiarity with nonprofit accounting practices and fund tracking Strong organizational skills and attention to detail Excellent communication skills and professional judgment Ability to manage confidential information with integrity Preferred Qualifications Experience working in arts, culture, or literary organizations Knowledge of Chicago’s nonprofit or arts community Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field Experience supporting a board of directors How to Apply Please submit a resume and a brief cover letter describing your interest in literary arts and relevant administrative experience to

Created: 2026-03-04